Office Administrative Specialist

Miron Construction•Lake Hallie, WI

1d•Onsite

About The Position

The position provides administrative, office management, and document control support to project teams and staff. Responsibilities include coordinating office operations, managing project documentation and records, and performing administrative functions that support efficient business and project execution. The role collaborates with team members to ensure accurate document management, effective communication, and timely completion of administrative and project-related activities.

Requirements

Demonstrates professionalism and confidence in customer-facing interactions with a strong service-oriented approach.
Possesses excellent written and verbal communication skills, along with outstanding human relation skills
Able to effectively prioritize tasks and follow direction from multiple departments in a dynamic work environment.
Remains composed under pressure, exercises sound judgment, and efficiently troubleshoots issues as they arise.
Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously.
Works effectively with diverse teams in a fast-paced, deadline-driven environment.
Capable of working both independently and collaboratively while maintaining accuracy, efficiency, and adaptability.
Proficient in Microsoft Office Suites 365.

Responsibilities

Provides administrative and operational support to all departments
Serves as the first point of contact for visitors, clients, vendors, and employees, delivering exceptional customer service in person, by phone, and through electronic communication.
Manages incoming calls, mail, and packages; responds to inquiries; and directs communications to appropriate personnel.
Maintains accurate records, filing systems, expense reports, and other administrative documentation.
Coordinates meeting logistics, office events, travel arrangements, catering services, and other activities that support efficient office operations.
Prepares, reviews, proofreads, and distributes bid requests and related project correspondence on behalf of the industrial project team.
Assists with the management, organization, distribution, and retention of project documentation to ensure accuracy, accessibility, and compliance with company standards.
Performs other related duties as assigned.

Benefits

Create relationships built on honesty, integrity, and respect.
Accept challenges, take the initiative, welcome hard work, and empower one another.
Communicate with transparency at every opportunity, asking questions to gain clarity and understanding.
Speak up, listen up, and recognize it to strengthen our team and hold one another accountable.
Pursue excellence in our craft and utilize the best tools and processes to deliver safe, quality, and productive construction.
Make sound decisions by focusing on the details, thinking it through, and asking for help when needed.
Fulfill the commitments we make to our clients, our partners, and each other.
Recognize achievements and celebrate successes together.
Represent the best of Miron and the best of ourselves wherever we go.
Serve the communities in which we live and work, giving back whenever and wherever we can.