Coordinateur(trice) admistratif(ve) de bureau | Office Administrative Coordinator

Colliers International • Montreal, QC

7d • Onsite

About The Position

The Business Services group plays an integral part in the general management and operations of our office, interacting with employees across all business lines and levels of seniority and plays a key role in our clients’ and employee experience at the office. In this role, you are client-service centric and have a bias for getting the job done and enjoy working with various people across the organization. You bring resilience, a “how can I help” mindset, and a proactive approach to all projects that you tackle. You welcome new challenges and bring a positive and professional attitude to the team and stakeholders.

Requirements

• 2+ years of relevant experience, including administrative and operational duties
• Excellent interpersonal and communication skills, ability to work with a diverse group at all levels of the organization.
• Strong attention to detail, highly organized and dependable with strong ability to prioritize and follow-up, including being flexible and adapting to work effectively in changing situations
• Proficient in Microsoft Office: Word, Excel, PowerPoint and Outlook, with demonstrated ability to learn other programs quickly.
• Strong event planning/project administration and coordination skills.

Nice To Haves

• First aid certified

Responsibilities

• Support overall management of office operations and logistical support, including inventory of supplies, and upkeep of common areas
• Promote a delightful and inviting environment for clients and employees, providing reception expertise.
• Spearhead internal initiatives to optimize workplace experience, streamline processes, and improve operational efficiency.
• Drive compliance and continuity by managing vendor relationships and ensuring all contractual agreements are accurately maintained and organized
• Lead property oversight as the primary contact for employees and landlord, ensuring smooth management of facilities, cleaning, and maintenance services; responsible for communicating building announcements and serving as primary escalation contact for office facilities and operational issues.
• Lead emergency evacuation planning efforts, including coordination and communication; first aid certified to provide immediate assistance if needed.
• Collaborate with team members to plan and execute office-wide events and activities focused on fostering a sense of community and revitalizing office culture.
• Provide basic administrative assistance to the Managing Director of Brokerage for the Quebec Region
• Undertake ad hoc projects as required.

Benefits

• Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.
• Career growth: Advance your career and achieve your goals with industry-leading training and development programs.
• Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.
• Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community.
• Global network: Join a global team of 24,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed