Office/Administrative Assistant (Contract-to-Hire)

Protagonist Therapeutics • Newark, NJ

13h • Onsite

About The Position

We are seeking a motivated Office/Administrative Assistant to provide administrative support for the company’s staff, including but not limited to break area support, ordering of various supplies, and purchase order creation. This position is expected to partner with other administrative team members in a professional and team-oriented approach, working together for the benefit of the company. This is a contract-to-hire position.

Requirements

• High school diploma/GED, BA/BS preferred
• 3-5 years of administrative or equivalent experience
• MS Office skills.
• Previous management with complex calendars and scheduling in various time zones, event coordination, and both domestic and international travel arrangement experience needed.
• Positive attitude and proactive approach
• Ability to multitask and shift priorities quickly with outstanding attention to detail.
• Excellent written and verbal communication skills, including grammar, spelling, and editing.
• Must possess exceptional organizational, administrative, and time management skills
• Willingness to acquire new competencies and accept new challenges.
• Ability to handle sensitive information discreetly and professionally.
• Must be able to carry at least 25 pounds

Nice To Haves

• Preference given to candidates with strong PowerPoint skills.
• Experience with MS Dynamics AX and Concur, is a plus.
• Biotech/pharma knowledge or experience, preferred.

Responsibilities

• Management of stockrooms and restocking break rooms.
• Greeting visitors and candidates.
• Ensure signing procedures are being followed.
• Coordinate meetings, including conference room details, catering, and schedule with other internal/external administrative offices.
• Provide event coordination and scheduling of meetings as needed.
• Coordinate the approval and execution of contracts, non-disclosure agreements, and other documents.
• Update calendar and contact lists, maintain files, and confidential documents.
• Administer general office organization including ordering supplies, refilling the printer, photocopying, filing, and faxing documents.
• Perform other duties and special projects as assigned.
• Management of catering for bi-weekly lunches, happy hour, and additional catering requests as needed. Includes setting up and breaking down.

Benefits

• The base pay range for this position at commencement of employment is expected to be between $27.00 - $38.00 per hour; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED