Administrative Assistant - FT/Temp To Hire

City of Kingsport • Kingsport, TN

3d • Onsite

About The Position

Performs a variety of general clerical and administrative/office support functions. This is a temporary position with the potential to be hired full-time. This position is a temporary to hire position. If selected for the Administrative Assistant position in Public Works, employment will be setup with a temporary staffing agency the City is contracted with for 2026/2027. This position is a pipeline to full-time employment with the City of Kingsport once a full-time position becomes available.

Requirements

• Knowledge of general bookkeeping practices and procedures
• Knowledge of general office management principles and practices
• Skill in maintaining confidential information and in the application of judgment in release of information to authorized persons
• Skill in preparing a variety of records, reports and correspondence
• Skill in establishing and maintaining effective working relationships with other departmental personnel, outside vendors and the general public
• Skill in maintaining filing and record systems
• Skill in following oral and written instructions, policies and procedures
• Skill in the use of MS Office including word processing, spreadsheets and presentation applications
• Skill in operating a variety of office equipment, including personal computer, telephone, copier, FAX and computer terminal
• High school graduate or high school equivalent
• Experience equivalent to one year full-time clerical and administrative/office support work involving some customer relations responsibilities
• OR completion of a post-high school education in Office Management may substitute for the required experience
• Valid Driver’s License required

Responsibilities

• Performs a variety of secretarial/administrative support work for assigned staff, supervisory and/or management personnel including takes and screens calls, writes letters, schedule meetings/appointments, and assists visitors
• Enters and/or verifies information into computerized systems
• Compiles a variety of information to prepare reports of activities and/or status
• Develops estimate sheets and obtains necessary approvals
• Helps develop division budget and monitors budget status
• Prepares and processes purchase orders/requisitions to facilitate the purchasing process for department
• Formats, and compiles materials for special departmental informational bulletins/brochures
• Receives and distributes all incoming mail
• Maintains records and files of department/program activities
• Receives and receipts incoming funds, supplies and equipment
• Orders, receives and stocks routine inventory supplies, materials
• Prepares deposits, receipts, and refund requests, noting discrepancies
• Performs payroll data entry of departmental/program personnel, records allocation of time including leave requests, overtime and regular
• Responds to citizen inquiries/complaints
• Provides assistance to other department staff
• Performs additional duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED