Executive Assistant - Contract to Hire

Kardigan•Princeton, NJ

1d•Onsite

About The Position

Kardigan is seeking an organized, proactive, and detail-oriented Executive Assistant to support VP and SVP-level leaders onsite. The ideal candidate thrives in a fast-paced environment, juggles multiple priorities with ease, and anticipates the needs of the leaders and teams they support - managing calendars, travel, expense reports, and day-to-day meeting logistics with precision. This role partners closely with the site's Senior Executive Assistant and other site EAs to ensure consistent, well-coordinated administrative support across the leadership team. As an Executive Assistant, you will help ensure the seamless day-to-day functioning of your assigned leaders' schedules and team operations, while contributing to a collaborative and positive site culture. If you're someone who enjoys variety, takes ownership of routine and recurring tasks, and wants to grow your career in executive support, we want you on our team. This is a 4-day on-site position (M-Th).

Requirements

5+ years of experience in an executive or administrative assistant role, ideally supporting VP or senior-level leadership.
Strong proficiency in Microsoft Office Suite and other relevant software tools.
Excellent written and verbal communication skills.
Proven ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment.
A demonstrated ability to follow established processes while using good judgment on when to escalate.

Nice To Haves

Experience supporting multiple leaders or a team environment is a plus.

Responsibilities

Manage complex group calendars for assigned VP and SVP-level leaders and their teams, including scheduling, rescheduling, and resolving conflicts across multiple stakeholders.
Book and coordinate individual travel arrangements (airfare, hotels, ground transportation) and prepare expense reports for assigned VP/SVP leaders.
Schedule and manage conference room bookings for meetings, interviews, and team events.
Coordinate team offsites, celebrations, and day-to-day meeting logistics, including ordering lunch and catering for team events.
Support project and logistics needs for assigned teams, including document preparation, vendor coordination, and scheduling for new-team-member onboarding and meet-and-greets.
Apply standardized scheduling templates and site processes so support is consistent regardless of which EA is covering a given request.
Act as a routine point of contact for internal and external scheduling communications on behalf of assigned leaders, escalating higher-complexity or judgment-based items (e.g., PO/contract requests, cross-time-zone executive scheduling) to the site's Senior Executive Assistant.
Handle site-related administrative needs as they arise, including supplies, meeting-room readiness, and general office support.
Contribute to a positive, collaborative office environment and support site culture initiatives.
Jump in to assist with tasks beyond core EA responsibilities as needed, including coverage for other site EAs.