Office Administrative Assistant

Pennant Services•Eagle, ID

1d•Onsite

About The Position

The Office Administrative Assistant provides direct administrative and operational support to Resources and Service Center leadership, including general office management, calendar and travel coordination, meeting planning, and event support. This role is essential to the smooth daily operation of the Eagle Service Center and plays a key part in delivering reliable, high-quality administrative support.

Requirements

Proficiency with Microsoft Office applications, including Outlook, Excel, and Word.
Highly organized, detail-oriented, diplomatic, proactive, self-motivated, dependable, and driven by excellence with a customer-focused mindset.
Ability to establish and maintain cooperative, positive working relationships.
Strong organizational and project management skills.
Exceptional attention to detail.

Responsibilities

Oversee all aspects of office management, serving as the primary liaison with building management, maintenance teams, and service providers to ensure an efficient and well-functioning workplace.
Maintain a clean, organized, and welcoming office environment, including common areas and meeting spaces, to promote productivity and professionalism.
Manage a large volume of incoming and outgoing mail, packages, and deliveries with accuracy and timeliness.
Monitor, order, and replenish office supplies and equipment, ensuring cost-effective procurement and uninterrupted operations.
Coordinate and support office events and activities that foster team engagement and a positive work culture.
Demonstrate flexibility by taking on additional responsibilities as needed to support organizational success.
Serve as a cultural ambassador by actively promoting and embodying CAPLICO values in daily interactions and initiatives.
Perform general administrative duties, including calendar management, meeting coordination, travel arrangements, and expense report processing.
Coordinate team meetings and events, including logistics such as travel, meals, and activities.
Perform confidential administrative duties with discretion, professionalism, and independent judgment as needed.