Office Administrative Assistant- Part Time
About The Position
This is a part-time Office Administrative Assistant role responsible for a variety of tasks including processing receipts, managing attendance sheets, maintaining customer information, processing orders, handling shipping issues, managing customer payments, creating sample kits, assisting with mailings and shipments, updating sales targets, scheduling appointments, managing office supplies and sample inventory, answering phones, receiving packages, handling announcements, and reporting daily progress to the manager. The role requires attention to detail, punctuality, and the ability to manage tasks efficiently.
Requirements
- Legally authorized to work in the US without current or future sponsorship for employment visa.
- Valid driver license.
- Report to office every morning in own or public transportation.
- Read, write and speak business level English and Japanese.
- Ability to lift min. 40 pounds.
- Able to type 30 words within 1 minute without any mistakes.
- Ability to stay seated 4+ hours.
- Ability to use MS Office Suite (PowerPoint, Excel, Word, Outlook), Windows operation system, and Google.
- Punctual.
- Collaborate and cooperate with own department and other departments.
- Able to manage tasks with precision and speed.
Responsibilities
- Process receipts for everyone in the office, understanding correct information and process for reimbursement.
- Put receipt information in purchase item list and submit to headquarters within due date.
- Manage, fill out, and submit time attendance sheet.
- Manage and make customer list, NET pricing form, Terms and Conditions, and contracts.
- Troubleshoot for any shipping problems.
- Process orders from customers and also the ones forwarded from sales reps.
- Update customer list when needed.
- Update AR list daily.
- Contact customer's accounting department through calls or email to have payments made within due date.
- Make sample kits.
- Help send DMs.
- Help ship out any packages.
- Update target sales sheet for each customer.
- Make appointments with customers.
- Check stock of office supplies and order upon manager's approval.
- Manage and check sample stocks twice every month (mid-month and end of the month). Order them upon manager's approval.
- Take phone calls.
- Receiving packages.
- Manage morning announcements and company notices.
- Report to manager about daily progress, problems and proposals.
- Perform other tasks asked by the manager.
Benefits
- Paid Sick Leave
- Company Party (twice a year)
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
