Office Administrative Assistant

Integra Testing Services•Wheeling, IL

1d•$30 - $35•Onsite

About The Position

The Office Assistant is responsible for supporting the Detroit, Michigan office through a variety of critical activities such as supporting our bid process and ensuring proper customer service of our employees and our customers.

Requirements

Proficiency with Microsoft Office, Adobe, Dropbox, and Salesforce, with the ability to quickly learn new systems.
Familiarity with bid documentation processes, including plans, specs, and addendums.
Ability to work and think independently with minimal supervision.
Dependable and accountable, with a strong work ethic and ability to execute SOPs consistently.
Strong verbal and written communication skills, with the ability to provide professional, positive service to internal and external stakeholders.
Strong analytical and abstract reasoning skills, with a proactive approach to problem-solving.
Ability to prioritize, multi-task, and manage rapidly changing priorities under strict deadlines.
Detail-oriented and self-motivated
Diligent work ethic with a strong desire to learn
Dependable, responsible, and accountable
Comfortable managing multiple, rapidly changing priorities

Nice To Haves

Experience in the Construction Industry is a plus

Responsibilities

Download and organize bid plans, specs, and addendums
Maintain and distribute bid schedules to ensure timely responses
Support bid creation and completion of bid forms
Track bid accuracy, updating documents as revisions occur
Deliver consistent, professional customer service to internal/external contacts
Answer and route incoming calls appropriately
Prepare routine correspondence for management
Manage office supplies and inventory
Perform routine maintenance/monitoring of office equipment
Coordinate shipping via vendors (USPS, UPS)
Monitor and distribute incoming mail
Assist Field Technicians with travel arrangements, equipment, and safety gear as needed
Perform other duties as assigned by management