Office Administrative Assistant

Harris Beach Murtha•Syracuse, NY

17d•$25 - $32•Onsite

About The Position

Harris Beach Murtha is seeking an Office Administrative Assistant to join their Syracuse, NY office. This role is ideal for a self-starter with legal administrative support experience who is looking to join a growing and innovative law firm with a long history. The position requires strong communication, multitasking, and client service skills, along with proficiency in MS Office and legal document handling.

Requirements

3+ years of legal administrative support experience
A sense of accountability for working independently and proactively
Exceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and style
Excellent multitasking and time management abilities
Proficiency with MS Office, scanning, and profiling of legal documents
Superior client service and listening skills for anticipating needs of clients and attorneys
Comfortable working in the office every day

Nice To Haves

Legal experience

Responsibilities

Greet clients and maintain a client-ready reception area.
Maintain and schedule conference room calendars.
Coordinate food and beverage set-up.
Support IT and A/V needs.
Manage phone calls and transmit messages accurately and promptly.
Process incoming and outgoing mail including FedEx, certified mail, and UPS.
Provide daily assistance to assigned attorneys including word processing, document production, check request processing, time entry, initiating conflict checks and new client/matter requests, creating new client files, and processing expense reports.
Organize office copy centers, kitchen, conference rooms, etc.
Learn the nuances and support the needs of various legal practice areas.
Perform other administrative tasks and projects as requested by attorneys and management.
Assist with other duties as needed.