Office Admin

Scoular•Burlington, WA

11d•Onsite

About The Position

The Scoular facility in Burlington, WA is seeking qualified candidates for an Office Admin to support business operations. The Office Admin has primary responsibility for performing assigned reporting, inventory, and administrative tasks efficiently and in accordance with all company and market group policies and procedures. This role maintains positive customer and supplier/vendor relationships and proactively monitors reports to help ensure timely payments and cash receipts. The Office Admin works collaboratively with other business units and personnel, strives for continuous improvement, and embraces new technology and changes to processes and procedures.

Requirements

High school diploma or GED.
Ability to perform repetitive tasks accurately and completely.
Strong mathematical and analytical ability.
Attention to detail and accuracy.
Ability to organize and prioritize multiple tasks.
Ability to work with a wide variety of people.
Excellent customer service skills and positive, persuasive, and credible attitude.
Microsoft Excel proficiency.
Able to work occasional overtime.

Nice To Haves

Proficiency with Microsoft 365 applications and willingness to learn new programs.
Associate’s or Bachelor’s degree.
1-2 years of relevant experience.
Experience with CTRM systems and trade lifecycle accounting processes.
Exposure to Microsoft Dynamics 365 (D365) or similar ERP systems.
Demonstrated problem-solving and critical thinking skills.

Responsibilities

Provide administrative support to the Burlington location, including managing routine communications, maintaining records, performing data entry, and organizing both digital and paper filing systems in accordance with record retention policy (e.g., invoices, contracts, reports, and payment receipts).
Maintain FSQR record‑keeping systems and support all internal and external FSQR audits through preparation, documentation, and follow‑up activities.
Perform assigned tasks for the trade unit(s), including daily ticket upload/creation and maintenance, and process final settlements in a timely manner.
Support office efficiency by ordering supplies, coordinating basic equipment needs, and keeping files and workflows organized.
Respond to routine questions from the trade unit, manufacturing, accounting, and other internal partners, serving as a central point of contact for the location.
Support merchandisers with freight and logistics issues while working with internal and external customers to proactively identify and resolve issues.
Partner with internal teams to support and promote technology enhancements and build a working understanding of the business to identify issues or opportunities and provide feedback to merchandisers.
Collaborate with the Plant Manager to ensure procedures and policies are followed; report perceived control policy or procedure concerns to the Plant Manager.
Complete routine accounting tasks as needed, including monthly inventory reconciliations, reviewing accounts payable, and follow-up on outstanding receivables and unapplied cash.
Assist the Plant Manager with coordinating, delivering, and documenting plant personnel training, ensuring all training records are accurate and up to date. Provide training and directions for coworkers, as requested by the manager.
Other duties may be assigned.