Temporary Office Admin - Non Exempt

Charter School Associates Inc•Goulds, FL

5d•$16 - $19

About The Position

The Temporary Office Admin provides secretarial and administrative support to the Principal and assists the Administrative team. The role maintains the Principal’s schedule, school calendar, contact and substitute lists, correspondence, records, filing systems, and deadline tracking. It also supports meetings, school operations, compliance and documentation tasks, visitor reception, and other duties assigned by the Principal.

Responsibilities

Create and forward the weekly Look Ahead to the Principal.
Provide secretarial support to the Principal and assist the Administrative team.
Maintain the Principal’s schedule and the school calendar.
Record messages for the Principal, maintain a message log, and regularly check the Principal’s voicemail.
Schedule meetings and appointments; prepare agendas, take minutes, and distribute them in a timely manner for required meetings.
Sort and deliver mail for the Principal, and sort and date-stamp incoming mail for the Principal and Assistant Principal.
Assist the Principal with keeping documentation, reports, and correspondence current and properly filed.
Maintain updated faculty, phone, and substitute lists, and provide the substitute list to faculty.
Respond to requests for information.
Maintain a tickler system for deadlines, assignments, and projects.
Assist with maintaining and processing teacher certification information in Excel; process Out-of-Field Waivers and document them in an Excel spreadsheet.
Maintain the filing system, including locked confidential files.
Prepare Board Meeting documentation, organize and set up Board meetings and meetings led by the Principal, and post mandatory Board meeting notices.
Train and coordinate substitutes for teachers.
Handle club and field study paperwork and processing.
Monitor Charter Tools for monthly items that come due and assist with audit preparation.
Maintain and distribute Leadership Team packet information to Administration.
Maintain and process safety drill documents for fire drills, lockdowns, and tornadoes; maintain student and staff accident reports.
Manage the Teacher Lead Money program.
Fill in for the Receptionist and prepare lunch duty schedules when needed.
Maintain Emergency Management Plan information and the “Go Bag.”
Assist with Impact Aid forms and attend trainings.
Distribute school-wide email as approved by the Principal.
Maintain inventory of office materials and order supplies as needed.
Attend all staff meetings, Open Houses, Lottery events, and similar events as required.
Welcome visitors, arrange for their comfort, and screen unexpected callers.
Maintain volunteer fingerprints.
Perform other tasks and assume other responsibilities assigned by the Principal.