Ocean Export Coordinator
About The Position
Traffic Tech is an international logistics company offering freight solutions by land, sea, and air. Working from the Miami office, the Ocean Export Coordinator manages ocean export shipments from origin to destination, coordinating the shipping process and ensuring accuracy, clear communication, and timely execution. The role works with shippers, consignees, overseas agents, carriers, vendors, and internal teams to arrange freight bookings, cargo transportation, documentation, and shipment updates. It also handles export compliance, shipment records, cost and billing information, and the resolution of operational issues. This is a full-time, permanent position, Monday through Friday, from 8:00 AM to 5:00 PM.
Requirements
- 1–3 years of experience in ocean export operations within the freight forwarding industry.
- Working knowledge of ocean export documentation, carrier bookings, and AES filings.
- Familiarity with FCL and LCL shipments.
- Understanding of U.S. export regulations and international shipping procedures.
- Strong organizational skills and ability to manage multiple shipments simultaneously.
- Excellent written and verbal communication skills.
- Ability to work independently, prioritize tasks, and meet strict deadlines.
- Proficiency in Microsoft Outlook, Excel, and other standard office applications.
- Strong attention to detail and problem-solving abilities.
Nice To Haves
- CargoWise experience is preferred.
- Bilingual English/Spanish is a plus.
Responsibilities
- Manage ocean export shipments from origin to destination, overseeing the shipping process.
- Communicate with shippers, consignees, overseas agents, carriers, and vendors to coordinate shipments.
- Arrange ocean freight bookings with steamship lines and co-loaders, seeking competitive routing and timely departures.
- Coordinate cargo pickups, warehouse deliveries, container loading, and transportation arrangements.
- Prepare, review, and process Bills of Lading, Shipping Instructions, commercial invoices, packing lists, and other required export documents.
- Prepare and submit Electronic Export Information (EEI) filings through AES in compliance with U.S. export regulations.
- Monitor shipment milestones, vessel schedules, cutoffs, and departures.
- Provide shipment updates to customers and overseas agents and address operational issues.
- Ensure documentation is accurate and submitted within carrier and regulatory deadlines.
- Maintain accurate shipment records, costs, accruals, and billing information in the operating system.
- Review vendor invoices, process shipment billing, and close files accurately and on time.
- Work with internal pricing, sales, warehouse, and accounting departments.
- Identify and resolve shipment delays, documentation discrepancies, and other operational challenges.
Benefits
- Full benefit options, including medical, dental, and vision coverage.
- Life/AD&D insurance.
- Long-term disability insurance.
- 401(k) matching.
- Industry training and mentorship.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
