Ocean Export Coordinator

Traffic Tech•Miami, FL

2d•Onsite

About The Position

Traffic Tech is a logistics company that provides freight solutions by land, sea, and air across the United States, Canada, Mexico, Europe, and China. The Ocean Export Coordinator works out of the Miami office and manages ocean export shipments from origin to destination. The role coordinates with shippers, consignees, overseas agents, carriers, vendors, and internal teams to ensure shipments are executed accurately and on time. It also involves preparing export documentation, maintaining shipment and financial records, processing billing, and resolving operational issues.

Requirements

1–3 years of experience in ocean export operations within the freight forwarding industry.
Working knowledge of ocean export documentation, carrier bookings, and AES filings.
Familiarity with FCL and LCL shipments.
Understanding of U.S. export regulations and international shipping procedures.
Strong organizational skills and ability to manage multiple shipments simultaneously.
Excellent written and verbal communication skills.
Ability to work independently, prioritize tasks, and meet strict deadlines.
Proficiency in Microsoft Outlook, Excel, and other standard office applications.
Strong attention to detail and problem-solving abilities.

Nice To Haves

CargoWise experience.
Bilingual English/Spanish.

Responsibilities

Manage ocean export shipments from origin to destination and oversee the shipping process.
Communicate with shippers, consignees, overseas agents, carriers, and vendors to coordinate shipments.
Arrange ocean freight bookings with steamship lines and co-loaders, considering competitive routing and timely departures.
Coordinate cargo pickups, warehouse deliveries, container loading, and transportation arrangements.
Prepare, review, and process shipping documents, including Bills of Lading, Shipping Instructions, commercial invoices, packing lists, and other required export documents.
Prepare and submit Electronic Export Information (EEI) filings through AES in compliance with U.S. export regulations.
Monitor shipment milestones, vessel schedules, cutoffs, and departures.
Provide shipment updates to customers and overseas agents and address operational issues promptly.
Ensure documentation is accurate and submitted within carrier and regulatory deadlines.
Maintain accurate shipment records, costs, accruals, and billing information in the operating system.
Review vendor invoices, process shipment billing, and close files accurately and on time.
Work with internal pricing, sales, warehouse, and accounting departments.
Identify and resolve shipment delays, documentation discrepancies, and other operational challenges.