Occupancy Planner
About The Position
JLL is hiring an Occupancy Planner to help optimize corporate real estate portfolios and improve space utilization for clients. The role develops data-driven seat allocation plans, stack and block exercises, occupancy scenarios, and validation processes that align with corporate guidelines and maximize space efficiency. It partners with Corporate Real Estate teams, business leaders, finance, and project management to deliver space solutions that support business objectives, reduce costs, and enhance employee experiences. The planner uses AutoCAD, Google Sheets, and computer-aided facility management systems to report on seat demand, capacity, inventory, and forecasts. The position also supports space policy compliance, facility audits, move coordination, migration planning, and portfolio-wide strategy. It presents utilization data and reconciles top-down and bottom-up projections to support annual planning.
Requirements
- Bachelor's degree in Real Estate, Finance, Architecture, Design, Construction Management, or a related field.
- 3–5 years of experience in a corporate environment.
- Advanced Google Sheets skills, including pivot tables, VLOOKUP, and complex calculations.
- AutoCAD skills for basic test-fits and square-footage calculations.
- Experience with interior office renovations and strategic-level space or occupancy planning in corporate environments.
- Strong written and verbal communication skills and the ability to interact effectively with executive-level internal and external clients.
- Ability to work independently, multitask, manage time to meet deadlines, and adapt to changing priorities and requests.
- Proficiency in Google Suite, including consolidating data and floor plans into compelling Google Slides presentations.
- Strong problem-solving skills, including the ability to ask strategic questions, understand client needs, and develop proactive solutions.
- Must be authorized to work in the United States without visa sponsorship.
Nice To Haves
- Familiarity with Computer-Aided Facility Management systems for space and occupancy data management.
- Experience supporting enterprise-level corporate real estate strategy development and implementation.
- Understanding of corporate real estate best practices, space standards, and workplace trends, including flexible and collaborative work environments.
- Experience with data visualization tools and business intelligence platforms.
- Background supporting organizational transformation and workplace change initiatives.
- Demonstrated success building and maintaining relationships with diverse stakeholder groups across organizational levels.
Responsibilities
- Develop seat allocation plans, stack and block exercises, and occupancy scenarios using AutoCAD and Google Sheets, maximizing utilization while following corporate guidelines and space standards.
- Prepare and update project status reports comparing actual and projected seat demand; track supply and capacity metrics; and forecast inventory changes using spreadsheets and CAFM systems.
- Partner with Corporate Real Estate teams, Business Unit leadership, Corporate Finance, and Project Management to collect headcount forecasts, resolve discrepancies, and align planning with business objectives.
- Recommend, educate, and enforce space policies and procedures, and identify and notify clients about requested exceptions to established standards and protocols.
- Work with move coordination and facility management teams to develop migration plans, conduct facility audits, and support workplace transitions.
- Collaborate with occupancy planning team members on integrated campus and portfolio-wide strategy development and implementation.
- Present space utilization data and metrics to inform space decisions, reconcile top-down and bottom-up projections, and support annual planning horizons.
Benefits
- 401(k) plan with matching company contributions.
- Comprehensive medical, dental, and vision care.
- Paid parental leave at 100% of salary.
- Paid Time Off and Company Holidays.
- Early access to earned wages through Daily Pay.
- Supportive culture and benefits focused on mental, physical, and emotional health.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
