Occupancy Coordinator | Romney Meadows

ALCO Management • Lafayette, IN

3d

About The Position

The Occupancy Coordinator supports the Community Manager with waitlist administration and Section 8 regulatory compliance at the assigned community. The role oversees timely and accurate initial move-in files, interim recertifications, and annual recertifications in accordance with HUD and Local Housing Authority guidelines. The coordinator ensures resident documentation is complete and compliant, executes leases within approved parameters, and maintains professional relationships with residents and regulatory partners in a fast-paced environment.

The position processes applications, prepares leases, maintains resident files, and completes required records and reports within established timeframes. It also involves explaining lease provisions and program requirements, assisting with enforcement of community rules and company policies, communicating with property and central-office staff, and using property management software, EIV systems, and standard office equipment. Other duties may be assigned to support property operations and regulatory compliance.

Requirements

• Solid understanding of and experience with Section 8 program requirements and HUD compliance regulations.
• Detail-oriented, with the ability to manage multiple certification and regulatory reporting deadlines.
• Ability to work effectively in a fast-paced, deadline-driven environment and manage multiple priorities.
• Ability to multitask and maintain accurate documentation.
• Professional and effective communication skills with coworkers, residents, regulatory agencies, and corporate staff.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook, and property management software systems.
• Must meet underwriting standards for fidelity bond insurance and not be on the HUD Denied Participation List.
• Valid driver’s license and ability to meet insurability requirements if operating a personal vehicle for company business.
• High school diploma or equivalent required.
• Successful completion of a background check and drug screening is required as a condition of employment.

Nice To Haves

• Affordable housing or property management experience is strongly preferred.

Responsibilities

• Maintain and manage the property waitlist in accordance with Section 8 and regulatory requirements.
• Process rental applications, prepare leases, and ensure occupancy documentation is completed and submitted in compliance with established standards.
• Complete and approve initial certifications, interim recertifications, and annual recertifications accurately and on time.
• Maintain resident files and supporting documentation in compliance with HUD, Local Housing Authority, and company policies.
• Execute residential leases and related documents within approved rental schedules under the Community Manager’s supervision.
• Adhere to lease agreements, building regulations, and governmental requirements governing property operations.
• Explain lease provisions and program requirements to prospective and current residents.
• Assist in enforcing community rules, company policies, and procedures.
• Communicate regularly with the Community Manager, Regional Property Manager, and Central Office staff.
• Develop and maintain professional working relationships with residents, prospective residents, municipal officials, and Local Housing Authorities.
• Complete and submit required records, reports, and documentation accurately and within required timeframes.
• Operate property management software, EIV systems, and standard office equipment.
• Perform other duties as assigned to support property operations and regulatory compliance.

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Company-paid life insurance
• Company-paid disability insurance
• 401(k) with company contribution
• Paid time off
• Paid holidays
• Eligible team members may participate in performance-based incentives where applicable.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED