NYC Accelerator Event Manager
About The Position
Willdan Lighting and Electric (WLE), a subsidiary of Willdan, is looking for an Events Manager in our New York, NY office to support the New York City Accelerator program that promotes the adoption of energy efficient building upgrades in NYC. The NYC Accelerator is designed to drive forward the greenhouse gas emission reduction targets designated in Local Law 97 — the country’s most ambitious building decarbonization law. The Events Manager will lead the planning, coordination, execution, and tracking of NYC Accelerator’s event strategy to support program outreach, engagement, education, and partner coordination. This is a hybrid position. This role is responsible for managing both NYC Accelerator-hosted events and participation in external industry events, while ensuring all event activity aligns with broader campaign and outreach priorities. The Events Manager will serve as the operational lead for event logistics, event-based outreach strategy, and cross-team coordination related to field activation and stakeholder engagement. This position will work closely with the Outreach Lead, Outreach Specialists, program partners, and external stakeholders to ensure events are strategically selected, effectively executed, and contribute to measurable program engagement outcomes.
Requirements
- 3-5+ years of experience in event management, outreach, marketing, or stakeholder engagement.
- Event planning and execution skills.
- Experience managing complex events with multiple stakeholders.
- Strong organizational and project management skills.
- Experience coordinating logistics, timelines, and vendor relationships.
- Ability to manage multiple projects simultaneously.
- Strong written and verbal communication skills.
- Experience with CRM, event tracking, or project management systems preferred.
- Experience working with sustainability, energy efficiency, decarbonization, workforce development, or public-sector programs is a plus.
Nice To Haves
- Event planning and execution.
- Stakeholder coordination.
- Outreach and engagement strategy.
- Project management.
- Process development.
- Reporting and tracking.
- Cross-functional collaboration.
- Public-facing communications.
Responsibilities
- Develop and maintain an annual NYC Accelerator event calendar.
- Identify and evaluate event opportunities aligned with program priorities and target audiences.
- Recommend participation strategies for conferences, expos, webinars, workshops, community events, and industry engagements.
- Coordinate event timelines, milestones, and internal planning processes.
- Align event strategy with broader outreach campaigns and engagement initiatives.
- Lead planning and execution for NYC Accelerator-hosted events, external conference participation, partner events, community outreach activations, and service provider engagement events.
- Manage event logistics including venue coordination, registration processes, staffing coordination, vendor coordination, materials and collateral management, run-of-show development, and day-of-event operations.
- Ensure events are professionally executed and aligned with NYC Accelerator branding and messaging standards.
- Ensure event support for lead generation, program awareness, stakeholder engagement, and service provider recruitment and retention.
- Coordinate event-related outreach and follow-up activities.
- Support attendee engagement before, during, and after events.
- Collaborate with Outreach Specialists on communications, promotions, and attendee tracking.
- Lead planning and execution of the annual Service Provider Expo, coordinating across service providers, internal teams, outreach and marketing partners, and vendors and venues.
- Manage timelines, deliverables, logistics, and stakeholder coordination for expo execution.
- Support Carbon Challenge-related events and engagement activities, including tracking RSVPs, managing logistics, coordinating participant communications, and assisting with recruitment, retention, and engagement strategies.
- Ensure Carbon Challenge events align with broader NYC Accelerator outreach initiatives.
- Own and maintain centralized event tracking systems.
- Coordinate reporting with Outreach Specialists and Outreach Lead.
- Identify trends, gaps, and opportunities for improving event performance.
- Track event participation, leads generated, engagement outcomes, follow-up status, and program impact metrics.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
