Nursing and EMGT Administrative Assistant

Eastern New Mexico University•Main Campus - Portales, NM

7d•Hybrid

About The Position

Under general supervision, perform a variety of office administrative and clerical functions for the department(s) on a regular basis. This role involves supporting the nursing and EMGT programs, including administrative duties, data entry, report generation, budget monitoring, and serving as a liaison with other departments. The position also provides support for prospective students and manages office supplies and student applications.

Requirements

High school diploma or GED certificate
A minimum of six months of experience directly related to the duties specified
Ability to perform routine and moderately complex clerical tasks rapidly and accurately
Skill in the use of standard office equipment
Ability to understand and convey procedures and regulations established
Ability to maintain confidentiality of records and information
Ability to maintain web page content
Skilled in use of Microsoft Office software (Word, Excel, PowerPoint, OneNote, Outlook)
Ability to maintain an effective working relationship with others
Ability to communicate effectively, both orally and in writing
Ability to maintain confidentiality of records and information based on FERPA and ENMU policies and guidelines
Must pass a pre-employment background check.

Responsibilities

Perform routine Administrative Assistant duties such as word processing, filing, verifying information, coordinating the flow of documents, and scheduling events and meetings.
Enter data, compile and create reports, prepare letters, and general correspondence using Microsoft 365 software.
Monitor the nursing and EMGT databases to confirm student information is current.
Perform duties necessary to support the nursing scholarship program.
Monitor departmental budget(s) and perform routine record keeping duties.
Perform a range of operational support activities for the department(s) and serve as a liaison with other departments on basic administrative and/or operational matters.
Greet and direct visitors, and when appropriate, resolve routine problems and answer inquiries concerning activities and operations of the department(s), accept, screen, and route telephone calls, and maintain a log of inquiries as required.
Provide prospective student information and recruitment activities for the nursing and EMGT programs.
Order, stock, and distribute office supplies.
Organize and process student applications for admission into the BSN or MSN program.
May oversee the functional activities of student employees.
Support nursing and EMGT program staff and faculty in processing documents and following procedures relating to travel, purchase card transactions, leave, and other associated program activities.
Assist the Program Directors with workflow tasks.
Provide data and support to the Health and Human Services Chair as needed.
Regular and predictable attendance is required.
Perform other duties as assigned.