Administrative Assistant (Practical Nursing)

Northwest Mississippi Community College•Senatobia, MS

2d•Onsite

About The Position

The Administrative Assistant for the Practical Nursing (PN) program provides essential clerical, data management, and operational support to the Practical Nursing Program Director, nursing faculty, and students. This position supports the PN program exclusively to ensure seamless administrative operations and maintain strict compliance with accreditation standards set forth by the Mississippi Board of Nursing (MSBON). The role requires a high degree of confidentiality, organization, and attention to detail.

Requirements

High school diploma or equivalent required.
Minimum of 2–3 years of administrative or clerical experience, in a higher education or healthcare setting preferred.
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Experience using student information data systems, such as Banner and Canvas.
Knowledge of and commitment to maintaining confidentiality in accordance with FERPA, HIPAA, and other applicable regulations.
Excellent organizational, planning, and time-management skills.
Strong analytical, critical thinking, and problem-solving abilities.
High degree of accuracy, attention to detail, and commitment to quality.
Effective written, verbal, and interpersonal communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Professional customer service skills with the ability to interact effectively with students, faculty, staff, and general public.
Ability to work independently with minimal supervision and collaboratively as part of a team.
Demonstrated integrity, professionalism, sound judgment, and ethical conduct in all aspects of work.
Ability to maintain confidentiality while handling sensitive and protected information.
Strong adaptability and willingness to learn new technologies, processes, and procedures.

Nice To Haves

Associate degree in Office Administration, Business, or a related field preferred.
Experience with student information systems (e.g., Canvas, Banner) preferred

Responsibilities

Maintain accurately organized, secure, and confidential student files in compliance with FERPA, HIPAA, MSBON, and institutional guidelines.
Track and manage student clinical compliance documentation, including immunizations, CPR certifications, background checks, and drug screens, ensuring all records are current prior to clinical placement.
Assist the PN Director in compiling data, preparing reports, and organizing documentation required for state accreditation site visits and annual compliance reports.
Maintain an organized repository of syllabi, curriculum maps, and clinical facility affiliation agreements.
Serve as the primary point of contact for the PN program, managing incoming calls, emails, and physical mail from students, clinical partners, and the public.
Provide direct clerical support to the PN Director and faculty, including typing, copying, scanning, and formatting instructional materials, exams, and program handbooks, etc.
Coordinate the scheduling of department meetings, advisory committee meetings, etc.
Record, transcribe, and securely file official meeting minutes for all PN faculty and advisory board meetings (required as evidence for accreditation).
Assist with the coordination of the PN program admission process, including receiving applications, organizing selection rubrics, and generating acceptance or denial correspondence.
Assist in the planning and execution of program-specific events, such as new student orientation, pinning ceremonies, and pre-admission standardized testing days.
Assist the PN Director with purchase requisitions for office and simulation or lab supplies.
Maintain an inventory of office supplies and reorder materials to support faculty needs.
Perform all other duties assigned by the Director of Practical Nursing.