Nurse Administrative Clinical Coordinator (Part-Time)

Halifax Community College•Weldon, NC

1d•Hybrid

About The Position

The mission and purpose of HCC’s Nursing Department is to support the college’s Mission, Vision, and Strategic Goals by preparing and empowering students to achieve their academic and personal goals for a diverse and global society. The Nursing Clinical Coordinator is a part-time position supporting the mission, purpose, and goals of the College, and who will work collaboratively with the leadership, faculty, and staff across the institution to ensure the effective coordination, scheduling, and compliance of clinical education experiences for the pre-licensure nursing programs. The Nursing Administrative Clinical Coordinator is a non-instructional staff member who will serve as a liaison between clinical instructors, program director, nursing faculty, students, and clinical sites. The Nursing Administrative Clinical Coordinator position supports the coordination and management of clinical experiences related to the pre-licensure nursing programs. Responsibilities include scheduling and coordinating clinical rotations, maintaining and monitoring student compliance and health records, and facilitating all clinical onboarding processes in accordance with institutional and agency requirements.

Requirements

Knowledge of administrative coordination practices, recordkeeping, data entry, and deadline management in a regulated or compliance-focused environment.
Ability to organize multiple schedules, requirements, records, and communications with accuracy and attention to detail.
Ability to interpret and apply clinical agency requirements, College procedures, and program deadlines.
Effective written and verbal communication skills, including the ability to exchange accurate information with students, faculty, staff, and external partners.
Ability to maintain confidentiality of student, employee, and program records.
Skill in using technology systems to track compliance, prepare reports, maintain records, and support communication.
Ability to work independently, prioritize tasks, collaborate with a team, and respond professionally to time-sensitive issues.
Student-centered, service-oriented approach to supporting academic program operations.
Minimum of two years of office-related administrative experience
Excellent verbal and written communication skills
Handling multiple tasks in a timely manner/highly organized
Meets the demands of a highly computerized workplace
Ability to work independently and in teams
Strong interpersonal skills and professionalism
Proficient in Microsoft Word Products
Ability to perform basic math computations including adding, subtracting, multiplying and averaging all units of measure.
Ability to compute fractions, percentages and decimals.
Ability to use effective critical thinking, problem solving and decision-making skills.
Proficiency or, within a timely manner, be able to achieve proficiency in a Windows environment, have knowledge of email systems, PowerPoint, Blackboard/Canvas, Microsoft Word, Aviso (Watermark) Retention, and other such PC/web-based tools.

Nice To Haves

Experience in health care setting
Associate’s Degree in a related field

Responsibilities

Coordinate and maintain clinical placement schedules for pre-licensure nursing programs
Serve as primary point of contact for communication between clinical agencies, faculty, and program leadership
Track, verify and maintain student compliance records, including immunizations, certifications, background checks, and drug screenings in the program’s designated tracking system
Ensure all student and faculty onboarding documentation meets clinical agency and regulatory requirements prior to placement
Facilitate and monitor clinical onboarding processes, including orientation requirements, system access, and badging
Collaborate with program leadership to align clinical placements with course and program needs
Assist with securing and maintaining clinical site agreements and required documentation
Monitor clinical site capacity and assist with optimizing student placement utilization
Troubleshoot and resolve issues related to clinical scheduling, compliance, or site access in a timely manner
Generate reports related to clinical placements, compliance status, and onboarding progress as requested
Support continuous improvement of clinical coordination processes to enhance efficiency and reduce barriers to student placement
Assist lead instructors with scheduling student clinical site placement
Assist lead instructors with student onboarding to clinical sites
Assures compliance with agency requirements such as immunizations, orientations, etc. for faculty and students
Provide general administrative support to the nursing program as needed (e.g. filing, document preparation, data entry)
Assist with preparation and organization of materials for clinical orientation
Maintain and update clinical site contract lists
Support communication efforts by sending reminders to students and faculty regarding deadlines and requirements
Assist with coordination of meetings with clinical partners, including scheduling and note-taking
Provide support during accreditation visits or program reviews by preparing requested documentation
Assist the program director with the recruitment and interviewing of part-time/adjunct clinical faculty and recommending for employment.
Participate in communications with the college and department and meet deadlines as
Participate in the college's assessment process, as required
Fulfill all contract provisions
Maintain accurate attendance and scholastic records of students
Maintain current knowledge of programs, trends, and new developments in area of expertise.
Contribute to the College’s Quality Enhancement Plan.
Other Duties as Assigned