NSO Staffing Assistant

Ventura • Ventura, CA

5d

About The Position

The NSO Staffing Assistant compiles staff assignments for designated nursing departments using schedules submitted by nursing unit leadership for each shift. The position collaborates with the Nursing House Supervisor and nursing leadership on staffing issues and plans, and communicates with charge nurses and staff about staffing needs. The role handles confidential information ethically and provides related staffing services as needed.

The assistant reviews schedules and staffing guidelines, assigns personnel based on patient acuity, sick calls, census, staff availability, job classification, and preferences, and helps adjust schedules when demands change or staff take extended leave. The role maintains staffing and schedule data, contacts staff about availability and assignments, requests registry staff as instructed, and keeps records of nursing-unit, registry, and contract labor use for audit and payment purposes. It also communicates by email and phone, monitors bed-flow software during bed alerts, and assists the House Supervisor with patient placement in their absence from the staffing office. The position works in a fast-paced environment that may involve deadlines and stressful situations and requires careful recordkeeping.

Requirements

• High school diploma or equivalent (GED).
• Current Basic Life Support (BLS) certification.
• Basic computer skills, including Microsoft Outlook, Word, and Excel.
• Basic mathematical skills.

Nice To Haves

• Previous staffing experience.
• Previous experience with staffing software.

Responsibilities

• Review schedules and staffing guideline tables to determine personnel requirements for each shift.
• Determine and record work assignments based on patient acuity, sick calls, unit census, staff availability, job classification, and preferences, under the direction of department leadership or the House Supervisor.
• Collaborate with nursing managers or directors to adjust schedules in response to changing demands or extended leave.
• Review future schedules to identify staffing gaps or surplus personnel across nursing departments.
• Contact staff to assess availability and arrange assignments.
• Maintain staffing software records of work assignments, staffing activity, and schedule changes.
• Request registry staff as instructed by nursing management or nursing supervisors.
• Maintain records of nursing unit staff, registry staff, and contract labor use for audit and payment purposes as needed.
• Communicate routinely by email and phone, and handle calls to the staffing office with appropriate telephone etiquette, resolving issues within the role's scope or forwarding them to the appropriate person.
• Monitor bed-flow software when bed alerts occur and assist the House Supervisor with the process when they are away from the staffing office, collaborating with the shift nursing supervisor on patient placement.
• Perform other duties as assigned.

Benefits

• Competitive pay and shift differentials.
• In-house registry rates.
• Fidelity 403(b) retirement plan.
• Paid time off.
• Medical, dental, and vision insurance coverage.
• Voluntary worksite benefits.
• Employee Assistance Program available 24/7.
• Tuition reimbursement.
• Public Service Loan Forgiveness (PSLF).
• Recognition programs and employee service recognition events.
• Home, retail, travel, and entertainment discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED