Newsroom Executive Assistant

Star Tribune Branding•Minneapolis, MN

1d•Onsite

About The Position

The Minnesota Star Tribune is an innovative modern media organization with a 158-year legacy, known for journalistic excellence and multiple Pulitzer Prizes. Its mission is to build a better Minnesota by connecting communities through people, ideas, and stories. The organization is seeking dynamic leaders passionate about journalism and democracy to help shape its future and lead it into a new era of growth. The role is for a sharp, resilient, and highly organized Executive Assistant at its Minneapolis headquarters, supporting the Editor-in-Chief and senior editorial leadership. This is not a standard corporate EA role, as it operates in a newsroom environment where priorities shift with the news cycle. The Executive Assistant will act as a gatekeeper, scheduler, project manager, and diplomat. The ideal candidate is calm under pressure, possesses impeccable judgment, and has a strong interest in news.

Requirements

Minimum of 3 years of experience as an Executive Assistant, ideally in media, publishing, communications, or a similarly fast-paced industry.
Exceptional written and verbal communication skills.
Demonstrated ability to handle confidential information (personnel issues, editorial content) with integrity.
Ability to work effectively in a high-pressure environment where news may interrupt nights and weekends.

Responsibilities

Manage an active and fluid calendar for the editor, prioritizing meetings based on editorial or strategic urgency.
Act as the primary gatekeeper, professionally screening calls, emails and community requests.
Assist with regular newsroom communications.
Manage expense reports and approve invoices for freelancers and contractors in a timely manner. Maintain freelance database.
Assist with the organization of newsroom town halls, editorial meetings, training and external donor events.
Manages editorial assistant who handles mail, letters to the editor and other newsroom tasks.
Track progress on long-term projects to ensure teams are hitting milestones.
Track recruitment and hiring process, including scheduling candidate interviews and managing candidate correspondence.
Maintain newsroom vendor contracts.