New Matters Specialist
About The Position
O’Hagan Meyer, a mid-size law firm with 26 offices nationwide, is seeking a motivated, detail-oriented, and well-organized New Matters Specialist to support the New Matters team. The role focuses on opening new files, setting them up in the billing system, reviewing intake materials and engagement letters, coordinating related correspondence, and providing backup support for conflict searches. The specialist works with attorneys, paralegals, and other staff to help ensure a smooth transition into new cases. The position requires strong attention to detail, organization, time management, communication, and judgment. The successful candidate will handle a high volume of work accurately, manage competing priorities, and provide superior customer service to attorneys while maintaining the confidentiality of client information. Prior law firm experience is beneficial but not required.
Requirements
- Proficiency in Microsoft Office.
- Strong attention to detail and proofreading skills.
- Excellent time management and judgment skills.
- Ability to work well both independently and in a team environment.
- Ability to manage a large volume of work while maintaining a high level of accuracy.
- Ability to manage multiple projects with competing deadlines and priorities.
- Strong organizational and critical thinking skills.
- Effective verbal and written communication skills.
- Commitment to providing superior customer service to attorneys and producing high-quality work.
- Ability to maintain confidentiality of client information.
Nice To Haves
- Previous work history in a law firm setting.
- Experience running conflict checks.
- Experience with Juris or Aderant.
Responsibilities
- Set up new files in the billing system for offices nationwide.
- Review new intake forms for accuracy and completeness.
- Follow up on missing or inaccurate forms.
- Review engagement letters.
- Prepare and distribute correspondence related to new matters.
- Update existing file setup information as needed.
- Work with paralegals, attorneys, and other staff to ensure a smooth transition into new cases.
- Provide backup coverage for processing conflict search requests.
- Assist with projects and other duties as assigned.
- Maintain confidentiality of client information and provide superior customer service to attorneys.
Benefits
- Health care plan, including medical, dental, and vision coverage.
- 401(k) retirement plan.
- Life insurance, including basic, voluntary, and AD&D coverage.
- Paid time off, including vacation, sick leave, and company holidays.
- Family leave, including maternity and paternity leave.
- Short-term and long-term disability.
- Training and development.
- Free food and snacks in the office.
- Wellness resources.
- Commuter benefits.
- Collaborative and supportive team environment.
- Opportunities for professional growth and skill development.
- Competitive compensation and benefits package.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
