Neighborhood Services Specialist

City of Jefferson•Jefferson City, MO

About The Position

The City of Jefferson is accepting applications for a Neighborhood Services Specialist or Sr. Neighborhood Services Specialist to support solid waste and environmental programs and the administration of federal, state, and local grants. This position functions as a utility team player within the Planning and Protective Services Department and supports programs including solid waste contract management, recycling, household hazardous waste, and Community Development Block Grant (CDBG) programs. The Specialist assists with program administration, regulatory compliance, grant management, public engagement, and interdepartmental coordination. The position may be filled at a Neighborhood Services Specialist or Sr. Neighborhood Services Specialist, depending on qualifications.

Requirements

High school diploma or equivalent
Two years related experience
Ability to type for two to three hours without interruption
Ability to lift up to 25 pounds
Ability to sit or stand for extended periods
Ability to type at fifty-five words per minute with accuracy
Ability to read documents and computer screens for extended periods
Ability to concentrate on detailed work and maintain accuracy with constant interruptions
Ability to multitask and transition from one job duty to another with ease
Ability to handle simple mathematical computations
Ability to handle citizen and stressful situations in a calm manner
Ability to handle confidential and sensitive information
Ability to communicate effectively orally and in writing
Ability to establish and maintain effective working relationships with coworkers, other governmental employees and the general public

Nice To Haves

Associate’s or bachelor’s degree in a related field
Experience with environmental programs
Experience with sustainability initiatives
Experience with administration of federal grants
Knowledge of federal grant requirements, including CDBG Entitlement, CDBG-DR, and CDBG-CV
Knowledge of solid waste, recycling, household hazardous waste, and sustainability program operations
Proficiency with Microsoft Office
Proficiency with grant or data management systems
Experience with IDIS or GIS

Responsibilities

Assists in the administration of environmental programs including solid waste, recycling, household hazardous waste, and sustainability initiatives.
Coordinates program operations, vendor contracts, compliance requirements, and public outreach activities.
Supports administration of federal, state, and locally funded grants, including but not limited to CDBG Entitlement, CDBG-DR, CDBG-CV, and similar programs.
Provides administrative and technical support for sustainability initiatives related to waste reduction, recycling, environmental protection, and resiliency.
Coordinates interdepartmentally with finance, engineering, and external partners to ensure program compliance and effective service delivery.
Prepares reports, maintains program and grant records, tracks expenditures and accomplishments, and assists with audits or monitoring reviews.
Provides day-to-day program support for assigned environmental, sustainability, and grant programs.
Assists with environmental review documentation, data collection, mapping, and recordkeeping.
Compiles supporting documentation for grant reimbursement requests and updates required federal systems, including HUD’s Integrated Disbursement and Information System (IDIS), as applicable.
Represents the City at public meetings and community events related to assigned programs, as directed.
Assists higher-level staff with program coordination and assumes lead responsibilities in their absence when necessary.
Serves as lead administrator for assigned environmental, sustainability, and federal grant programs (Sr. level).
Oversees procurement, contract management, reimbursement processing, and compliance monitoring for assigned grants (Sr. level).
Coordinates sustainability initiatives and evaluates program effectiveness related to waste reduction, recycling, environmental compliance, and resiliency goals (Sr. level).
Provides guidance and training to staff and serves as a technical resource for federal grant compliance (Sr. level).
Assists the Neighborhood Services Manager in overall operations and may assume leadership responsibilities in their absence (Sr. level).