Neighborhood Services Specialist

City of Jefferson•Jefferson City, MO

About The Position

The City of Jefferson is hiring a Neighborhood Services Specialist or Senior Neighborhood Services Specialist in the Planning and Protective Services Department. This utility team-player role supports solid waste and environmental programs and the administration of federal, state, and local grants, including Community Development Block Grant (CDBG) programs. The position may be filled at either level depending on qualifications. The Specialist supports programs such as solid waste contract management, recycling, household hazardous waste, sustainability, and grant administration. Work includes program operations, regulatory compliance, grant management, public engagement, and coordination with other departments and external partners. The senior-level position additionally serves as lead administrator for assigned programs, oversees grant procurement and compliance activities, evaluates program effectiveness, provides staff guidance and training, and assists the Neighborhood Services Manager with operations and leadership coverage. The minimum starting salary for a Neighborhood Services Specialist I is $20.62 per hour; the maximum salary for a Neighborhood Services Specialist II is $34.09 per hour. The position is posted until filled. Employees may be expected to perform other duties as needed and may be required to work additional or varying hours and typical or non-typical duties during emergencies.

Requirements

High school diploma or equivalent.
Two years of related experience.
Knowledge of federal grant requirements, including CDBG Entitlement, CDBG-DR, and CDBG-CV.
Knowledge of solid waste, recycling, household hazardous waste, and sustainability program operations.
Ability to coordinate across departments and work collaboratively within utility and neighborhood services operations.
Proficiency with Microsoft Office and grant or data management systems.
Ability to type for two to three hours without interruption, lift up to 25 pounds, and sit or stand for extended periods.
Ability to type 55 words per minute accurately and read documents and computer screens for extended periods.
Ability to concentrate on detailed work, maintain accuracy despite interruptions, multitask, and transition between duties.
Ability to perform simple mathematical computations.
Ability to handle citizen and stressful situations calmly, handle confidential and sensitive information, communicate effectively orally and in writing, and maintain effective working relationships.

Nice To Haves

Associate’s or bachelor’s degree in a related field.
Experience with environmental programs, sustainability initiatives, or administration of federal grants.
Experience with IDIS or GIS.

Responsibilities

Administer and support environmental programs, including solid waste, recycling, household hazardous waste, and sustainability initiatives.
Coordinate program operations, vendor contracts, regulatory compliance requirements, and public outreach.
Support federal, state, and locally funded grants, including CDBG Entitlement, CDBG-DR, and CDBG-CV programs.
Assist with grant application development, income verification, environmental review coordination, procurement compliance, contract monitoring, reimbursement requests, and reporting.
Provide administrative and technical support for sustainability initiatives related to waste reduction, recycling, environmental protection, and resiliency.
Coordinate with finance, engineering, other departments, and external partners to support compliance and service delivery.
Prepare reports; maintain program and grant records; track expenditures and accomplishments; and assist with audits and monitoring reviews.
Provide day-to-day support for assigned environmental, sustainability, and grant programs.
Assist with environmental review documentation, data collection, mapping, and recordkeeping.
Compile documentation for grant reimbursement requests and update required federal systems, including HUD’s Integrated Disbursement and Information System (IDIS), as applicable.
Represent the City at public meetings and community events related to assigned programs, as directed.
Assist higher-level staff with program coordination and assume lead responsibilities in their absence when necessary.
At the senior level, serve as lead administrator for assigned environmental, sustainability, and federal grant programs.
At the senior level, oversee procurement, contract management, reimbursement processing, and compliance monitoring for assigned grants.
At the senior level, coordinate sustainability initiatives and evaluate effectiveness toward waste reduction, recycling, environmental compliance, and resiliency goals.
At the senior level, provide staff guidance and training, serve as a technical resource for federal grant compliance, and assist the Neighborhood Services Manager with operations and leadership responsibilities.