NCAA Compliance & Eligibility Specialist (Student Services Professional III)

San Diego State University • San Diego, CA

3d • Onsite

About The Position

The NCAA Compliance & Eligibility Specialist provides a wide variety of professional services and activities ranging from pre-admission guidance to initial eligibility coordination, advising, and academic support through to graduation. The position assists and supports student-athletes in achieving academic success and personal integrity while progressing toward a degree objective. Under the general direction of the Associate AD for Compliance and the Senior Associate AD of Student-Athlete Support Services, the incumbent conducts admissions and initial eligibility pre-evaluations for prospective student-athletes, tracks admissions, and serves as a liaison between Enrollment Services, the NCAA Eligibility Center, and coaching staff regarding student-athlete status. The position also coordinates housing and dining arrangements for prospective and continuing student-athletes and collaborates with campus partners to support successful matriculation and ongoing eligibility.

Requirements

• Proficiency with Microsoft Excel and/or similar database programs.
• Total commitment to adherence to NCAA, conference, and institutional regulations.
• Attention to detail is of utmost importance.
• Strong communication skills, both written and oral.
• Compliance with all NCAA, conference, and San Diego State University rules, policies, and procedures is of paramount importance to the university. All position responsibilities should be carried out in full compliance with all such rules and regulations.
• Two or more years in NCAA Athletics compliance, certification, and/or academic support if applicant does not have Master’s or post graduate degree.
• Knowledge and understanding of CSU and SDSU admission requirements.
• Equivalent to two years of progressively responsible professional work experience in admissions.
• Ability to evaluate transcripts for admissions and initial eligibility purposes.
• Knowledge of NCAA initial eligibility and continuing degree progress requirements.
• Ability to work with various constituencies in a professional manner.
• Valid California Driver’s License or the ability to obtain one within 30 days of hire.

Nice To Haves

• One year in the program area to which assigned may be preferred but is not required.
• A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience.
• A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling.

Responsibilities

• Review and evaluate prospective student-athlete transcripts (freshman, transfer, and graduate) for admissions and NCAA initial eligibility requirements and provide recommendations
• Conduct pre-admissions and eligibility evaluations and maintain related documentation aligned with CSU and NCAA requirements
• Serve as liaison to Admissions and Enrollment Services and as primary contact with the NCAA Eligibility Center, providing updates to coaches, prospects, and administration
• Meet with prospective student-athletes and families to review academic history, admissions requirements, and NCAA eligibility requirements
• Advise prospective student-athletes, families, and coaches on CSU admissions and NCAA eligibility requirements, including recommended coursework
• Interpret NCAA legislation and transfer rules affecting eligibility
• Assist with special admissions processes, including preparation of evaluation materials and reporting
• Track and process application materials, including transcripts and supporting documentation
• Develop and present admissions and eligibility information to students, counselors, and staff
• Collaborate with advisors and staff to support student transition and identify potential academic or learning concerns
• Communicate updates on admissions status and NCAA legislation and eligibility requirements
• Coordinate on-campus housing placements, including projections, assignments, and move-in/out processes
• Serve as liaison to Housing Administration and Dining Services
• Track housing and dining needs for academic year, summer, and pre-season periods
• Monitor and analyze housing and dining expenditures and provide recommendations
• Maintain coordination with Athletics Business Office and Financial Aid for housing-related budgeting
• Participate in orientation and transition programming for student-athletes
• Serve as liaison with campus partners including Parking Services and Institutional Research
• Assist in reporting and data tracking to support evaluation of student-athlete success
• Perform other duties as assigned

Benefits

• 15 paid holidays, vacation, and sick leave.
• CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Medical, dental, and vision options at low or no cost.
• CSU tuition fee waiver for employees and eligible dependents.
• FlexCash, life and disability insurance, legal and pet plans.
• Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree