National Commercial/Post Closing Coordinator

CRC Group•Remote - Oklahoma, OK

1d•Onsite

About The Position

Join our team! Successful and leading title insurance agency is seeking an experienced National Commercial/Post Closing Coordinator to join our team. Attention to detail, great communication skills (verbal & written) great organizational skills, and ability to multi-task in a fast-paced environment are essential for success in this position.

Requirements

Candidates with experience in title insurance or real estate closings are encouraged to apply
Minimum of 2-4 years’ experience in office administration or real estate post-closing
Background in residential and commercial real estate document recordings is preferred
Experience with title software is preferred
Skilled in Adobe Acrobat, Microsoft Word, and Excel
Strong time management skills
Outstanding work ethic with the ability to work in both team oriented and self-directed environments.
Detail-oriented and professional; able to handle confidential information.
High level of accountability
Customer service oriented
Creative problem-solving skills
Ability to communicate effectively (written and verbal).
Ability to work in a fast-paced environment and handle multiple tasks simultaneously

Responsibilities

Coordinate end‑to‑end commercial recording processes for complex real estate transactions, including multi‑site and multi‑state recordings.
Prepare, review, and submit commercial recording packages to county clerk offices, ensuring documents meet jurisdiction‑specific statutory requirements and recording standards.
Review documents for recordability, proactively identifying deficiencies and coordinating corrective action with internal teams, attorneys, and title professionals.
Calculate transfer, documentary, and recording taxes and complete required transfer tax forms on a nationwide basis.
Manage electronic recordings through Simplifile and CSC platforms, monitoring submission status and resolving rejections in a timely manner.
Process date‑down endorsements, including National and New York construction loan transactions.
Maintain accurate and well‑organized client courtesy files, invoices, and post‑closing data within internal systems.
Serve as a point of contact for recording/construction loan status inquiries, providing clear updates to internal stakeholders and clients.
Partner with closing, underwriting, and post-closing teams to correct and finalize documents/endorsements
Balance high‑volume workloads and competing priorities while consistently meeting recording deadlines and service‑level expectations.
Maintain strict confidentiality while handling sensitive commercial transaction documentation.