Music Publishing Operations Specialist II

Linda Werner & Associates•New York, NY

23h•Hybrid

About The Position

The Music Publishing Operations Specialist is responsible for supporting end‑to‑end publishing operations, ensuring the accuracy and completeness of rights holder information, and driving operational excellence across publishing workflows. This role is ideal for a proactive, detail‑oriented professional with experience in operations, data management, ownership research, and process optimization. The Specialist will contribute to automation initiatives, partner support, and data quality improvements within a fast‑paced, evolving music publishing environment.

Requirements

2+ years of experience in operations, data management, or a related field.
Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
Proficiency with spreadsheet tools (Google Sheets, Excel) and comfort working with large datasets.
Excellent written and verbal communication skills.
Ability to work independently in a fast‑paced, ambiguous environment.
English (Required)

Nice To Haves

Experience in music publishing operations or a related industry.
Familiarity with publishing metadata, royalty data, ownership/share information, and related datasets.
Experience researching publishing ownership using third‑party tools.
Understanding of publishing data exchange formats (e.g., CWR, DDEX).
Experience with process automation tools or scripting (Python, SQL).
Knowledge of music rights management tools.

Responsibilities

Develop and implement scalable automation solutions and process improvements to enhance operational efficiency.
Identify opportunities for workflow optimization and contribute to building future‑ready operational systems.
Learn rapidly, iterate on solutions, and approach challenges with a continuous‑improvement mindset.
Research and verify publishing ownership information using internal systems and third‑party tools.
Support the full lifecycle of music publishing operations, ensuring accuracy, timeliness, and compliance with partner requirements.
Assist with data ingestion, validation, and quality assurance across publishing data systems.
Monitor, analyze, and report on operational metrics to identify trends, risks, and improvement opportunities.
Work closely with internal teams and external partners to resolve data discrepancies and operational issues.
Serve as a first point of contact for inbound partner queries, triaging and routing requests with appropriate context.
Support monthly reporting cycles by conducting quality checks to ensure accuracy and consistency.
Maintain and improve documentation for processes, workflows, and standard operating procedures.
Coordinate and track operational projects from initiation through completion.
Develop project timelines, milestones, and deliverables.
Facilitate stakeholder meetings, gather requirements, and provide updates.
Track action items and ensure contributors meet deadlines.