Music Operations Coordinator
INSPYR Solutions•Menlo Park, CA
•Remote
About The Position
Support end-to-end bespoke music supply chain — from supplier onboarding and contract execution through delivery processing, metadata management, and asset ingestion into the data asset management system. You'll work across Ops, Creative, and Production to keep music moving from ingestion to product.
Requirements
- 3+ years of administrative experience, preferably in an arts/music organization
- Strong proficiency in Google Workspace and Excel (Drive, Sheets, Docs, Excel, etc)
- Comfortable using AI tools in day-to-day work
- Experience with music industry contracts and copyright
- Strong interpersonal communication skills
- Experience multitasking and prioritizing in a fluid, fast-paced environment
- Ability to communicate and work well with creatives; thrive in a team environment
Nice To Haves
- Experience with digital asset management systems (DAMs) and music metadata standards
- Experience with audio classification/tagging for mood, cultural context, and use-case fit
- Experience with digital service providers (DSPs) and DDEX standards
- Knowledge of copyright laws and regulations
- Familiarity of AI generative music tools and prompting
- Proficiency in ProTools or other DAW software
- Music/audio production degree or equivalent experience
- Familiarity with workflow automation tools
Responsibilities
- Review and validate metadata documents (artist names, genre, moods, tags, writer splits, etc.)
- Assist with metadata QA reviews and clean-up for back catalog
- Maintain data integrity and consistency across the full collection
- Classify audio assets by vibe, mood, cultural context, and best-use recommendations for ads and UGC content
- Facilitate receipt of all new approved music documentation from suppliers
- Enter new music and artist deliveries into DAM; ensure complete and accurate data for ingestion
- Verify formatting, metadata accuracy, and asset completeness
- Work with Music Production and Audio Librarian to get files uploaded and available quickly and consistently
- Monitor and ensure copyright compliance across the catalog
- Collaborate with internal teams to address IP issues or concerns
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
