Music Business Management Executive Assistant/Office Administration Team Member
About The Position
FBMM is a highly respected entertainment business management firm representing top recording and touring artists, songwriters, and creatives. We are seeking an Office Administration Team Member/Executive Assistant for our Nashville office. This is a long-term support role for a talented and passionate individual. The ideal candidate is conscientious, dedicated, detail-oriented, and flexible, with the ability to handle administrative duties accurately, exercise good judgment, and maintain professionalism. Proven multitasking and prioritization skills are essential, as is the ability to thrive in a fast-paced environment and collaborate effectively with others.
Requirements
- Minimum of 3+ years of experience as an Executive Assistant reporting directly to senior management and supporting a team in a small office environment
- Proficiency in MS Office Suite, DocuSign, and Adobe PDF
- Excellent time management skills and proactive approach to daily work
- Excellent problem solving, organizational and planning skills
- Excellent written and verbal communication skills
Responsibilities
- Provide coverage for front desk/phones
- Perform office administration duties such as mail, scanning and filing to document software
- Greet and provide hospitality to clients/guests
- Schedule meetings, coordinate travel arrangements and create itineraries
- Run errands/Special projects
- Print and scan checks and vouchers for Extension and quarterly Estimated tax payments; create certified mailing labels and distribute to business management teams
- Assist with printing, assembling, and mailing tax returns
- Develop, organize, and execute quarterly team building events, holiday parties
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
