Museum Registrar

State of Oklahoma•Oklahoma City, OK

5d•$42,000 - $48,000•Onsite

About The Position

The Registrar will report to the Director of Museum Collections and will office at the Oklahoma History Center (OHC) in Oklahoma City. The Registrar is responsible for helping manage the documentation, care, and movement of the OHS’ permanent museum collection and loans, both at the Oklahoma History Center Museum (OHCM) and at other OHS museums and sites across the state. This role ensures proper handling, cataloging, tracking, and preservation of artifacts in accordance with museum standards and best practices. The ideal candidate is required to have a Bachelor’s degree in museum studies, history, art history, or a related field, but a Master’s degree is preferred. A minimum of 2 years’ experience in museum registration or collections management in a museum or gallery setting is preferred, but a combination of an advanced degree and experience may be considered.

Requirements

Demonstrated knowledge of professional museum standards and best practices, including registration methods, accessioning, deaccessioning, cataloging, coordinating loans, location and inventory control, safe object handling and storage, packing and shipping, security measures, and IPM (Integrated Pest Management).
Strong organizational and data management skills, with keen attention to accuracy and detail.
Excellent research skills and ability to synthesize information from a variety of sources.
Strong computer skills and proficiency in collections management software (Argus), Microsoft Office Suite, and Adobe Acrobat.
Ability to set and meet deadlines and manage multiple projects, ensuring quality and timely deliverables.
Exceptional problem-solving, interpersonal, organizational, and written and oral communication skills.
Ability to work independently and as part of a team.

Nice To Haves

Master’s degree is preferred.
A minimum of 2 years’ experience in museum registration or collections management in a museum or gallery setting is preferred, but a combination of an advanced degree and experience may be considered.

Responsibilities

Maintain and update the museum’s collections database, Argus, ensuring accurate records of artifacts, including provenance, condition, and location.
Ensure compliance with museum policies and legal requirements related to collections, including copyright, loans, acquisitions, and deaccessions.
Process objects into the permanent collection via standard accessioning and cataloging methods.
Assist with providing collections management support for OHS museums and sites.
Assess potential donations, in collaboration with Director of Museum Collections, Deputy Director, OHCM Director, OHCM Curator, Research, and OHS site directors.
Assist in overseeing inventories, including periodic audits of the collection, including loans.
Assist in a full collections review regarding cultural sensitivity.
Maintain meticulous documentation, including acquisition records, gift agreements, loan agreements, and conservation reports.
Work with the Director of Museum Collections to coordinate incoming and outgoing loans, including generating loan agreements, managing loan schedules, and providing support for insurance arrangements, artifact packing, and transportation.
Conduct condition reports for objects (incoming and outgoing loans, items going on exhibit, objects entering the collection, etc.).
Monitor environmental conditions in galleries and storage areas to ensure optimal preservation of the collection.
Frequently inspect, clean, and maintain collections storage spaces.
Collaborate with Director of Museum Collections and conservators to address conservation needs.
Supervise collections interns, volunteers, and part-time (999s), as needed and appropriate.
Assist in generating reports related to collections (board committee meetings, quarterly and annual reports, etc.)
Monitor the collections care supplies and make recommendations for resource needs.
Communicate proactively, maintaining a professional demeanor and positive attitude and proposing solutions to problems as they arise.
Maintain prompt and reliable attendance in order to successfully perform the duties of the job.
Follow all museum policies, procedures, and safety regulations.
Perform other related duties as assigned.

Benefits

11 paid holidays
Annual and sick leave that begin accruing immediately
Military leave
7% state-matched retirement with a Roth option
Employee assistance program
Health insurance plans
Dental and vision insurance plans
Employer-paid $20,000 life insurance policy
Public Service Loan Forgiveness Program (PSLF) through the Federal government
Opportunity to be part of meaningful work and make a difference through public service
Online training and development