Municipal Court Administrator

City of El Paso•Various Locations within the City of El Paso, TX

12h•Onsite

About The Position

Under general direction, provide complex executive, administrative, and operational support to the Municipal Court Clerk and oversee the administration of municipal court non-judicial functions. This is an unclassified contract position. Applicants are encouraged to apply immediately as this position will close when a preset number of applications have been received. Applicants with foreign diplomas, transcripts, and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. A resume and/or other documents will not be accepted in lieu of a completed application. Comments such as "See resume" are not acceptable and will result in the application being considered incomplete. To qualify for this position, the required education, experience, knowledge and skills must be clearly stated on your application's employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position. Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your resume will eliminate you from consideration for the position.

Requirements

Bachelor’s Degree or higher in Business, Public Administration, Management, or a related field
Five (5) years of public administration, finance, or court administration experience
Two (2) years of executive management in an organization of comparable size and complexity
Valid Texas Class "C" Driver's License or equivalent from another state by the date of appointment

Nice To Haves

Master’s Degree is preferred

Responsibilities

Plan, organize, and oversee administrative and operational functions for the Municipal Court.
Develop and implement strategies to manage operations, workforce, and customer service.
Coordinate and communicate with other city departments, community partners, and stakeholders on court engagement and alignment of community services.
Provide technical guidance to staff, leads, supervisors, managers, and the Director.
Facilitate processes to accomplish department objectives.
Conduct regular visits to assigned areas to ensure processes and procedures are carried out as instructed.
Assist in responding to and resolving sensitive inquiries and complaints from both internal and external sources.
Perform quality control to ensure effective departmental performance.
Monitor service delivery and response.
Compile and analyze monthly management reports to make recommendations for change and to make strategic decisions.
Identify areas to enhance productivity through improved work procedures and practices.
Review and analyze changes in state and local laws and report necessary changes to the administration.
Develop, manage, and monitor department budgets through subordinate managers.
Oversee the financial and budgetary management of the department.
Assist with the preparation of program budgets.
Review expenditure budget and recommend changes to the Director.
Develop grant proposals and program outlines.
Monitor and approve routine budget expenditures and make reassignments of resources as needed.
Prepare and administer operating and maintenance budgets.
Conduct regular inspections and evaluations of performance against approved plans and objectives to assess and improve services.
Prepare reports regarding program activities, accomplishments, and goals.
Plan, coordinate, administer, and evaluate operations, projects, processes, procedures, systems, and service offerings.
Assist in establishing appropriate service and staffing levels.
Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures.
Establish work priorities and monitor work progress.
Review and approve training, performance reviews, and other personnel actions to ensure productivity and quality standards.
Serve in an acting capacity for the Municipal Court Clerk.
Represent the City and department at local, state, and national organizations.
Serve as a member of various committees.
Act as liaison between the department and other City departments.
Assist Elected, Appointed, and Associate Judges.
Schedule, assign, and check work of assigned personnel.
Appraise employee performance and review evaluations by subordinate managers and supervisors.
Provide training and development to assigned personnel.
Enforce personnel rules and regulations and work behavior standards firmly and impartially.
Counsel, motivate, and maintain harmony among assigned personnel.
Interview applicants and recommend hiring, termination, transfers, discipline, and or other employee status changes.