Multnomah Senior Court Supervisor (Specialty Court Programs Supervisor)

State of Oregon

2d • Onsite

About The Position

The Oregon Judicial Department (OJD) is seeking a Specialty Court Programs Supervisor for the Multnomah County Circuit Court. This role is crucial in supporting the community by ensuring fair and efficient resolution of court cases. The ideal candidate will be passionate about making a direct impact, value OJD's commitment to removing barriers to justice, and possess strong customer service skills. OJD is dedicated to fostering a diverse and inclusive team and encourages applications from all backgrounds, considering relevant work and lived experience, education, transferable skills, and abilities.

Requirements

• At least four (4) years of recent experience managing/supervising staff (or as a lead worker or in another leadership position with increasing responsibilities) directly or through lead workers or lower-level supervisors, performing clerical, analytical, technical, or professional-level duties, or a related field.
• Management, supervisory, or leadership experience must include most or all of the following: developing and updating policies and procedures, hiring or recommending hiring, assigning and reviewing work, evaluating performance, responding to staff concerns, and handling disciplinary actions.
• Experience in participating in organizational development, overseeing or assisting with the development and management of program budgets.
• Possession of a bachelor’s degree in public or business administration, accounting, criminal justice, criminology, sociology, psychology, public health, behavioral sciences, social services, or a related field.
• Any combination of education and experience equivalent to eight (8) years of experience that typically supports the knowledge, skills, and abilities for the position.
• A cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes.
• A completed work history, either by completing the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume.
• Cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes.
• Cover letter (not to exceed two pages) attached in the Resume / CV / Cover Letter section of the application. Cover letter and filename should include your name.
• In the body of your cover letter, please include responses to all Requested Skills and Attributes.
• Address the cover letter “To the Hiring Manager.”
• Attach your updated resume in the Resume / CV / Cover Letter section of the application. Resume and filename should include your name.
• OR Complete the Job History/Work Experience portion of your Workday profile if not using an updated resume.
• All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Nice To Haves

• Experience supervising on-site and remote staff, including training, motivating, communicating expectations, assigning, and evaluating work, and handling discipline.
• Experience recognizing, addressing, and managing conflict in a business or professional setting.
• Experience creating, refining, and updating business processes to ensure those processes are compliant with any legal or administrative requirements and changes.
• Proficiency making time-sensitive decisions related to team assignments, workflow, and priorities.
• Experience clearly presenting complex information to co-workers, department staff, court administration, and judges.
• Experience working with inter-agency/external partners, collaborating and working towards a common goal.
• Experience writing or assisting with grant applications.
• An advanced degree in court administration, management, business or public administration, or a closely related field may substitute for some of the required work experience.

Responsibilities

• Plan, assign, monitor, and evaluate the work of the Specialty Court Programs staff.
• Prepare, update, and maintain procedures and resource manuals.
• Serve as a liaison to internal and external partner agencies in support of the programs.
• Discuss organizational policy and/or procedural changes with other supervisors, administrative personnel, and judges.
• Train and cross-train new and existing employees within the unit.
• Resolve employee conflicts, document performance issues, develop work improvement plans, and issue disciplinary actions.
• Handle administrative duties including reviewing and approving/denying leave requests, ensuring FMLA/OFLA/PLO requests are submitted, reviewing and verifying timesheets, and requesting/completing recruitments for the unit.
• Adapt to assigned tasks as workload and organizational needs change.

Benefits

• 95% to 99% of medical insurance premiums for full-time employees (or up to 99% for part-time employees), including mental health coverage.
• 10 paid holidays.
• 2 floating holidays.
• 3 personal business days.
• Separate sick and vacation paid leaves (prorated for part-time employees).
• Optional insurances.
• Flexible spending plans.
• 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior