MS Bookkeeper

Oak Ridge School District•Oak Ridge, TN

About The Position

The Middle School Bookkeeper maintains accurate school financial records and supports daily school office operations. The position coordinates purchasing, receipts, payments, payroll documentation, and related recordkeeping in collaboration with the principal and the district Finance, Payroll, and Human Resources offices. Daily supervision is provided by the school principal, while the role follows district procedures and technical guidance in carrying out assigned responsibilities. The position is non-exempt and has 225 workdays.

Requirements

High school diploma or equivalent.
Three years of relevant bookkeeping, accounting, or financial recordkeeping experience, or an equivalent combination of related postsecondary education and relevant experience demonstrating the necessary knowledge and skills.
A related bachelor's degree may satisfy the experience requirement.
Proficiency with spreadsheets, word processing, email, and financial recordkeeping systems.
Ability to learn and use district systems, including Skyward and Frontline.
Strong attention to detail and accuracy in financial calculations and data entry.
Effective organizational skills and ability to manage multiple responsibilities and meet deadlines.
Clear written and verbal communication skills.
Ability to follow established financial procedures, maintain appropriate documentation, and identify discrepancies.
Ability to work independently and collaboratively in a busy school environment.
Professional judgment, dependability, confidentiality, and responsive service.

Nice To Haves

Associate degree in accounting, business administration, or a related field, or an accounting certificate.
Experience in a school setting.

Responsibilities

Maintain accurate, organized financial records for school accounts, student activities, and other assigned funds.
Receive, receipt, safeguard, and deposit funds in accordance with district procedures.
Process purchase requests, purchase orders, invoices, reimbursements, and payments, ensuring approvals and supporting documentation are complete.
Monitor account balances and assist the principal with budget planning and expenditure tracking.
Reconcile assigned financial records and bank statements, and report discrepancies to the principal and district Finance Office.
Prepare financial reports and maintain documentation for district reviews and audits.
Communicate purchasing and money-handling procedures to staff and assist with related questions.
Review employee timesheets for completeness and accuracy, including work hours, meal periods, and leave entries.
Verify missing or inconsistent timesheet information with employees and coordinate corrections with Payroll or Human Resources.
Follow up with employees regarding missing information and submit payroll documentation by established deadlines.
Review absence records in Skyward and Frontline, identify discrepancies, and coordinate corrections with employees and the appropriate district office.
Maintain substitute attendance and related payroll records as assigned.
Direct payroll and timekeeping questions to Payroll or Human Resources for clarification.
Provide courteous, professional assistance to students, families, staff, and visitors.
Work with the principal and office staff to support school activities and daily operations.
Maintain organized files and safeguard confidential student, employee, and financial information in accordance with applicable laws, including FERPA, and district policies.
Access and share information only as authorized to perform assigned responsibilities.
Prepare correspondence, spreadsheets, and other documents as needed.
Attend required meetings and training.
Perform other duties as assigned by the principal or appropriate district supervisor.