Coordinator, MRO & PM

Voyant Beauty•Ridgefield, NJ

About The Position

Voyant Beauty is seeking an organized, detail-oriented MRO & PM Coordinator to support maintenance and operations teams in a fast-paced manufacturing environment. The role manages preventive maintenance programs, maintains accurate MRO inventory, and supports equipment reliability to minimize downtime, improve maintenance effectiveness, and advance operational excellence. The coordinator maintains preventive maintenance schedules, creates and manages CMMS work orders, monitors completion rates, and maintains equipment histories and maintenance documentation. The role also supports maintenance planning and scheduling, manages storeroom inventory and spare-parts levels, coordinates purchasing and supplier activity, and tracks maintenance and inventory performance. The position helps ensure records are audit-ready and supports compliance with company policies, safety standards, and applicable regulatory requirements.

Requirements

2–5 years of experience in maintenance planning, manufacturing operations, MRO inventory management, or a related field.
Experience using CMMS platforms such as SAP PM, Maximo, Fiix, eMaint, or equivalent systems.
Strong organizational, communication, and problem-solving skills.
Working knowledge of mechanical and electrical equipment components.
Intermediate proficiency with Microsoft Excel, including pivot tables, VLOOKUPs, and data analysis.
Ability to work in manufacturing and warehouse environments.
Ability to lift materials weighing up to 40 pounds occasionally.
Ability to stand, walk, bend, and climb stairs as required.
Ability to wear required personal protective equipment (PPE).

Nice To Haves

Associate degree in Industrial Maintenance, Engineering Technology, Supply Chain Management, or a related discipline.
SMRP certification or another maintenance reliability certification.
Experience working in a GMP, FDA-regulated, or other highly regulated manufacturing environment.

Responsibilities

Maintain, coordinate, and optimize preventive maintenance schedules to support equipment reliability and regulatory compliance.
Create, prioritize, assign, and close work orders within the CMMS.
Monitor preventive maintenance completion rates and follow up on overdue maintenance activities.
Maintain equipment histories, asset records, and maintenance documentation.
Support maintenance planning and scheduling to maximize workforce efficiency and equipment uptime.
Manage MRO storeroom inventory, including spare parts, tools, and maintenance supplies.
Establish and maintain appropriate minimum and maximum inventory levels for critical spare parts.
Perform cycle counts and inventory audits to ensure inventory accuracy.
Coordinate purchasing activities, process purchase requisitions, and monitor material availability.
Work with vendors and suppliers to support timely delivery of maintenance materials and services.
Track maintenance KPIs, including PM compliance, work order completion, equipment downtime, and inventory performance.
Generate reports and analyze maintenance data to identify trends and improvement opportunities.
Ensure maintenance records and inventory documentation are accurate and audit-ready.
Support compliance with company policies, safety standards, and applicable regulatory requirements.