MRO Coordinator

Kraft Heinz • Holland, MI

2d • Onsite

About The Position

The MRO Coordinator will own the site MRO purchasing process from request through final receipt and reconciliation. This role is responsible for soliciting and evaluating supplier quotations, generating purchase requisitions, and converting them into purchase orders. The coordinator will source replacement parts, consumables, repair services, and other maintenance-related goods and services. They will expedite critical orders, proactively communicate supply risks, and identify alternate suppliers and equivalent parts when necessary. The role involves maintaining accurate supplier and pricing information, identifying cost reduction opportunities, and developing effective working relationships with MRO suppliers. Additionally, the MRO Coordinator will manage the day-to-day operation and organization of the MRO storeroom, ensuring inventory accuracy through cycle counting and maintaining appropriate stock levels. They will partner closely with Maintenance Planning & Scheduling to ensure planned work is properly materialized and will manage MRO inventory with consideration for equipment reliability and working-capital performance. The position also includes ownership of MRO material master data within SAP/CMMS and serving as the primary point of contact for MRO purchasing and storeroom processes.

Requirements

• High school diploma or GED required.
• Experience with CMMS system (SAP preferred).
• Experience in high-speed manufacturing in a regulated environment (FDA, NRC, etc.).

Responsibilities

• Own the site MRO purchasing process from request through final receipt and reconciliation.
• Solicit and evaluate supplier quotations considering cost, lead time, quality, service, and total value.
• Generate purchase requisitions and convert approved requisitions into purchase orders in accordance with site and corporate requirements.
• Source replacement parts, consumables, repair services, and other maintenance related goods and services.
• Expedite critical and past-due orders and proactively communicate supply risks and revised ETAs.
• Identify alternate suppliers and equivalent parts when availability or lead time threatens plant operations.
• Partner with Procurement to leverage preferred suppliers, negotiated agreements, and corporate purchasing strategies.
• Maintain accurate supplier, pricing, lead-time, and purchasing information within applicable systems.
• Identify and execute opportunities for cost reduction, supplier consolidation, and improved purchasing efficiency.
• Develop effective working relationships with MRO suppliers and service providers.
• Monitor supplier performance related to delivery, quality, responsiveness, pricing, and service.
• Escalate recurring supplier performance issues and support corrective actions.
• Maintain appropriate documentation for supplier quotations and purchasing decisions.
• Coordinate vendor visits and technical discussions with Maintenance and Engineering when needed.
• Support negotiation of pricing, freight, lead times, stocking agreements, consignment opportunities, and other commercial terms within role authority.
• Own the day-to-day operation and organization of the MRO storeroom.
• Maintain accurate inventory quantities, locations, descriptions, part numbers, and equipment associations within the CMMS.
• Ensure 100% inventory accuracy through disciplined cycle counting, reconciliation, and root-cause correction of discrepancies.
• Establish and maintain appropriate min/max, reorder points, safety stock, and stocking strategies based on usage, lead time, equipment criticality, and business risk.
• Ensure critical spare parts are identified, available, properly stored, and periodically reviewed.
• Maintain clear standards for receiving, stocking, issuing, returning, and transferring MRO materials.
• Maintain storeroom organization through 5S and visual management standards.
• Control access and material transactions to minimize unrecorded withdrawals and inventory loss.
• Identify obsolete, excess, duplicate, and slow-moving inventory and partner with Maintenance and Finance on appropriate disposition.
• Lead periodic physical inventory activities as required.
• Partner closely with Maintenance Planning & Scheduling to ensure planned work is properly materialized before scheduled execution.
• Kit and stage materials for planned maintenance activities.
• Verify all required materials are available prior to scheduled work and escalate shortages that could jeopardize schedule compliance.
• Identify long-lead or difficult-to-source materials early enough to protect planned maintenance execution.
• Coordinate emergency purchasing requirements for breakdowns while maintaining appropriate purchasing controls.
• Partner with Maintenance to identify recurring parts consumption and opportunities to improve reliability or inventory strategy.
• Ensure MRO goods are accurately received against the appropriate PO and work order.
• Investigate and resolve discrepancies involving quantities, pricing, damaged materials, incorrect shipments, invoices, and purchase orders.
• Ensure packing slips, bills of lading, invoices, purchase orders, and other required records are properly maintained and reconciled.
• Ensure compliance with GAAP, SOX, purchasing authority, and internal financial controls.
• Partner with Finance/AP to resolve aged receipts, unmatched invoices, open POs, and other purchasing exceptions.
• Manage MRO inventory with consideration for both equipment reliability and working-capital performance.
• Track and communicate MRO purchasing and inventory performance against budget.
• Identify opportunities to reduce emergency freight, spot buys, excess inventory, and unnecessary spend.
• Review inventory usage and purchasing trends to identify cost-saving opportunities.
• Support annual budgeting and forecasting for MRO materials where applicable.
• Maintain appropriate balance between inventory investment and risk of equipment downtime.
• Maintain accurate MRO material master data within SAP/CMMS.
• Ensure new parts are created with appropriate descriptions, manufacturer information, supplier information, stocking levels, locations, and equipment associations.
• Prevent unnecessary creation of duplicate materials.
• Maintain accurate BOM relationships and equipment-part associations in partnership with Maintenance.
• Periodically review master data quality and correct inaccuracies.
• Ensure purchasing, receiving, inventory, and work-order transactions are completed accurately and timely.
• Serve as the primary point of contact and subject-matter expert for MRO purchasing and storeroom processes.
• Establish clear expectations and standard work for anyone performing storeroom activities.
• Coordinate and prioritize daily storeroom workload based on maintenance and production needs.
• Drive accountability for proper parts issuance, returns, inventory transactions, and storeroom organization.
• Lead continuous-improvement activities related to material flow, inventory accuracy, purchasing efficiency, and parts availability.
• Provide training and coaching to Maintenance personnel on applicable storeroom and purchasing processes.

Benefits

• Coverage for employees (and their eligible dependents) through affordable access to healthcare, protection, and saving for the future, we offer plans tailored to meet you and your family’s needs.
• Coverage for benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents.
• Wellbeing: We offer events, resources, and learning opportunities that inspire a physical, social, emotional, and financial well-being lifestyle for our employees and their families.
• You’ll be able to participate in a variety of benefits and wellbeing programs that may vary by role, country, region, union status, and other employment status factors, for example: Physical - Medical, Prescription Drug, Dental, Vision, Screenings/Assessments Social - Paid Time Off, Company Holidays, Leave of Absence, Recognition, Training Emotional – Employee Assistance Program , Wellbeing Programs, Family Support Programs Financial – 401k, Life, Accidental Death & Dismemberment, Disability

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED