MRO Buyer

Special Devices, Inc.•Mesa, AZ

2h•Hybrid

About The Position

Responsible for purchasing and expediting MRO supplies, spare parts, tooling, shop consumables, safety supplies, and maintenance-related services for the assigned facility or locations in accordance with approved requisitions, established purchasing procedures, authorization limits, and company policies. The position reviews routine MRO requirements, obtains quotes, issues purchase orders within approved limits, tracks deliveries, maintains purchasing records, and escalates non-standard terms, regulated materials, supplier exceptions, or significant purchases to Procurement Management, EHS/Compliance, or other designated approvers.

Requirements

High school diploma or GED is required.
Basic knowledge of purchasing documentation, supplier communication, inventory replenishment, purchase orders, and invoice/receiving reconciliation is required.
Hands-on computer experience with current spreadsheet software used for processing POs, parts tracking, and inventory systems.
Must be able to understand all policies, procedures, instructions, rules, and regulations associated with this position, which are written in English.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in written and diagram form and deal with several abstract and concrete variables.
Must be able to read, comprehend, and interpret complex data, drawings, and schematics to design and implement new equipment or plan new experiments.
Must be able to generate adaptations or modifications of process controls, procedures, and other related documentation.
Requires interpretation of complex data for designing new devices or planning new experiments.
Must be able to understand and apply DSSA, Inc. documentation including SOP, MI, PS, PMP, MSP, etc.
Communicate effectively with customers, suppliers, and at all levels within the company.

Nice To Haves

An Associate degree, purchasing coursework, or equivalent related experience is preferred.
One (1) to three (3) years of purchasing, MRO buying, inventory control, receiving, accounts payable support, or related administrative experience is preferred.
Experience in a manufacturing, automotive, chemical, or otherwise regulated environment is a plus.
Experience using ERP/MRP or purchasing systems, such as Syspro or similar systems, is preferred.
General familiarity with standard commercial terms or Uniform Commercial Code (UCC) concepts is helpful but not required.
High proficiency in Microsoft Excel (i.e., Data Analysis, PivotTables, advanced formulas and functions, custom formatting, etc.).
Must be available to work days, evenings, or weekends, and overtime as required.

Responsibilities

Reviews approved purchase requisitions, maintenance work orders, MRO inventory levels, min/max reports, and related ERP/MRP reports to determine routine purchasing and replenishment needs.
Obtains quotes from approved suppliers; compares price, lead time, availability, and basic commercial terms; and prepares recommendations for supervisor or manager review where required.
Issues purchase orders within established authorization limits and in accordance with company purchasing policies and procedures; escalates significant purchases, sole-source decisions, non-standard terms, supplier exceptions, or purchases outside approved limits.
Follows up with suppliers on order acknowledgements, delivery status, backorders, and shipment documentation, and communicates updates to Maintenance, Production, Receiving, and other internal stakeholders.
Coordinates with Receiving, Accounts Payable, Maintenance, and suppliers to resolve purchase order, receipt, and invoice discrepancies.
Maintains purchasing information, files, vendor records, quotes, purchase order records, credit card logs, delivery confirmations, and related documentation to support availability of records and compliance with procedures.
Supports routine supplier performance tracking related to on-time delivery, order accuracy, responsiveness, and issue resolution, and escalates recurring concerns to Procurement Management.
Supports procurement documentation for materials or services requiring special handling or EHS/Compliance review only under approved procedures and direction from EHS, Compliance, and/or Procurement Management.
Attends Maintenance, Operations, and Purchasing meetings to understand routine MRO needs, planned outages, replenishment priorities, and delivery issues.
Prepares routine purchasing, inventory, open-order, and expediting reports as requested.