Motor Fuel Tax Operations Manager

RaceTrac•Atlanta, GA

About The Position

The Motor Fuel Tax Operations Manager is responsible for maintaining the accuracy, integrity, and timeliness of motor fuel tax rules and transaction setups in RightAngle and PDI. The role ensures that transaction types, rate changes, tax rules, and regulatory requirements are configured appropriately and integrated with tax compliance systems and processes, ERP, billing, collections, accounting, and operational teams. The manager evaluates business requests and develops well-supported tax positions, identifying risks, alternatives, assumptions, and recommended approaches before changes are implemented. The position coordinates stakeholders and subject-matter experts, communicates requirements and decisions, and leads projects through requirements gathering, implementation, testing, validation, documentation, and follow-up. It supports strategic growth, acquisitions, entry into new markets, and other business projects by identifying tax, systems, and process considerations early. The manager also identifies opportunities to improve processes, controls, and system functionality, and maintains clear documentation of system rules, transaction logic, decisions, and process changes. The role includes leading and developing one to two junior team members by setting priorities, delegating work, reviewing work for accuracy and completeness, providing feedback, and building technical and problem-solving capabilities. The successful candidate is expected to manage complex work independently, exercise sound judgment, coordinate multiple stakeholders, and escalate significant issues appropriately.

Requirements

Bachelor's degree in Accounting, Taxation, or a related field preferred.
6–8 years of motor fuels tax, excise tax, indirect tax, accounting, or related experience preferred.
Strong working knowledge of motor fuels or excise tax, with experience in at least one area such as compliance, audits, licensing, exemptions, taxability, or tax research.
Experience translating business requirements and tax rules into system, process, or transaction setup requirements.
Experience leading cross-functional tax, systems, process-improvement, regulatory-change, acquisition, or strategic-growth projects from requirements development through implementation and validation.
Ability to identify risks, evaluate alternatives, develop well-supported recommendations, and appropriately escalate significant tax, systems, or business decisions.
Strong written and verbal communication skills, including gathering facts from diverse stakeholders and delivering clear, practical recommendations for leadership.
Ability to operate independently, manage ambiguity, coordinate multiple stakeholders, recognize escalation points, and drive complex work to resolution.
Ability to lead, coach, or review the work of junior team members is preferred.
Advanced Excel and analytical skills.

Nice To Haves

Experience with RightAngle or comparable fuel, tax determination, ERP, or billing systems.
Experience leading, coaching, or reviewing the work of junior team members.
Experience with data tools, tax research platforms, tax determination systems, fuel systems, workflow tools, automation, or AI-enabled analysis.

Responsibilities

Partner with the Motor Fuel Tax Functional Lead and VP of Tax on strategic growth, acquisitions, new markets, and other key projects, identifying tax, systems, and process considerations early.
Coordinate business stakeholders and subject-matter experts, ensuring clear ownership, timely communication, and progress toward resolution.
Respond to business requests for new transaction types, rule changes, and process updates; translate business facts into system and tax requirements.
Lead end-to-end implementation of rule and setup changes, including requirements gathering, testing, validation, documentation, and post-implementation follow-up.
Manage the accuracy, maintenance, and enhancement of motor fuel tax rules and transaction setup within RightAngle and PDI.
Implement rate changes, tax rules, and regulatory requirements across applicable systems, processes, and documentation.
Develop and document supported positions for new or changing transactions, including assumptions, risks, alternatives, and recommendations.
Coordinate with the Motor Fuel Tax Operations Manager to identify compliance requirements and ensure system configurations support accurate reporting, filing, and audit-ready processes.
Partner with Accounting, ERP, billing and collection, and operational teams to integrate changes across financial, billing, compliance, and business processes.
Maintain documentation of RightAngle and PDI rules, transaction logic, decisions, and process changes to support consistency, training, compliance, and scalability.
Identify process, control, and system improvements that enhance accuracy and efficiency and support business growth.
Lead, coach, and develop one to two junior team members; set priorities, delegate, review work, and develop technical and problem-solving skills.
Drive assigned projects and recurring responsibilities to completion with organization, follow-through, sound judgment, and a focus on adding value.
Oversee recurring motor fuels tax compliance across entities and jurisdictions, including calendars, resources, exceptions, filings, payments, and audit-ready support.
Review returns, reconciliations, notices, journal entries, funding requests, workpapers, and provider deliverables; identify gaps and ensure resolution or escalation.
Manage motor fuels tax audits, examinations, notices, and information requests, including resources, deadlines, document production, status communications, exposures, and escalations.
Oversee reconciliations, accrual support, journal entries, license maintenance, tax attributes, data quality, and related controls; resolve reconciling items and operational issues.
Coordinate outsourced compliance and advisory resources, define deliverables, monitor quality and responsiveness, and maintain internal ownership of outcomes.
Support process improvements, automation, reporting enhancements, and system changes; maintain documented, repeatable, and scalable procedures, controls, workpapers, and handoffs.
Partner with Supply and Distribution, Accounting, Finance, Operations, Legal, Technology, and external advisors to gather facts, resolve issues, implement tax requirements, and communicate clear actions.
Provide hands-on support with returns, data, reconciliations, systems, notices, and audit work as needed to identify root causes and keep critical work moving.