Motor Fuel Tax Operations Manager

RaceTrac•Atlanta, GA

About The Position

The Motor Fuel Tax Operations Manager is responsible for the accuracy, integrity, and timely maintenance of motor fuel tax rules and transaction set-up within RightAngle and PDI. The role ensures new and existing transaction types are appropriately configured and integrate with tax compliance systems and processes, ERP, billing, collection, and operational teams. The manager responds to business requests for transaction types, process changes, and rule updates. Working with tax leadership, Accounting, ERP, billing and collection, and operational teams, the manager develops well-supported tax positions, identifies risks and practical alternatives, and ensures tax compliance considerations are addressed before changes are implemented. The role coordinates facts and subject-matter input, communicates requirements and decisions, leads projects through implementation and validation, and escalates significant risks or decisions to senior tax leadership. The position leads one to two junior team members by providing direction, reviewing work, developing technical and problem-solving capabilities, and maintaining accountability for timely execution. The successful candidate brings strong communication and project-management skills, intellectual curiosity, sound judgment, and a proactive focus on process improvement and value creation.

Requirements

Bachelor's degree in Accounting, Taxation, or a related field preferred.
Six to eight years of motor fuels tax, excise tax, indirect tax, accounting, or related experience preferred.
Strong working knowledge of motor fuels or excise tax, with experience in one or more areas such as compliance, audits, licensing, exemptions, taxability, or tax research.
Experience translating business requirements and tax rules into system, process, or transaction set-up requirements.
Experience leading cross-functional tax, systems, process-improvement, regulatory-change, acquisition, or strategic-growth projects from requirements development through implementation and validation.
Ability to identify risks, evaluate alternatives, develop well-supported recommendations, and appropriately escalate significant tax, systems, or business decisions.
Strong written and verbal communication skills, including the ability to gather facts from diverse stakeholders and provide clear, practical recommendations for leadership.
Ability to operate independently, manage ambiguity, coordinate multiple stakeholders, recognize escalation points, and drive complex work to resolution.
Strong organization, follow-through, judgment, and project-management skills.

Nice To Haves

Experience with RightAngle or comparable fuel, tax determination, ERP, or billing systems.
Experience leading, coaching, or reviewing the work of junior team members.
Advanced Excel and analytical skills.
Experience with data tools, tax research platforms, tax determination systems, fuel systems, workflow tools, automation, or AI-enabled analysis.

Responsibilities

Partner with the Motor Fuel Tax Functional Lead and VP of Tax to support growth, acquisitions, new markets, and other key projects by identifying and implementing tax, systems, and process considerations.
Coordinate business stakeholders and subject-matter experts, ensuring timely communication, clear ownership, and progress toward resolution.
Respond to requests for new transaction types, rule changes, and process updates, translating business facts into clear system and tax requirements.
Lead implementation of rule and set-up changes, including requirements gathering, testing, validation, documentation, and post-implementation follow-up.
Manage the accuracy, maintenance, and enhancement of motor fuel tax rules and transaction set-up within RightAngle and PDI.
Implement rate changes, tax rules, and regulatory requirements accurately across applicable systems, processes, and documentation.
Develop and document tax positions for new or changing transactions, including assumptions, risks, alternatives, and recommendations.
Coordinate with tax operations to identify compliance requirements and ensure system configuration supports accurate reporting, filing, and audit-ready processes.
Partner with Accounting, ERP, billing and collection, and operational teams to integrate system changes across financial, billing, compliance, and business processes.
Maintain documentation of system rules, transaction logic, decisions, and process changes to support consistency, training, compliance, and scalability.
Identify opportunities to improve processes, controls, and system functionality.
Lead, coach, and develop one to two junior team members; set priorities, review work, and build technical and problem-solving skills.
Drive projects and recurring responsibilities to completion with organization, follow-through, sound judgment, and a focus on adding value.
Oversee recurring motor fuels tax compliance across entities and jurisdictions, including calendars, resources, exceptions, filings, payments, and audit-ready support.
Review returns, reconciliations, notices, journal entries, funding requests, workpapers, and provider deliverables; identify gaps and ensure issues are resolved or escalated.
Manage motor fuels tax audits, examinations, notices, and information requests, including resources, deadlines, document production, status updates, exposures, and escalations.
Oversee reconciliations, accrual support, journal entries, license maintenance, tax attributes, data quality, and related controls.
Coordinate outsourced compliance and advisory resources, define deliverables, monitor quality and responsiveness, and maintain internal ownership of outcomes.
Support process improvements, automation, reporting enhancements, and system changes; document procedures, controls, workpapers, and handoffs.
Partner with Supply and Distribution, Accounting, Finance, Operations, Legal, Technology, and external advisors to gather facts, resolve issues, implement tax requirements, and communicate practical actions.
Provide hands-on support with returns, data, reconciliations, systems, notices, or audits as needed to identify root causes and keep critical work moving.