Motion Pictures Business Affairs - Assistant

Creative Artists Agency•New York, NY

1d•Onsite

About The Position

Creative Artists Agency (CAA) is the world's leading full-service entertainment, media, and sports agency, representing successful professionals in various sectors of the industry and providing strategic consulting services to corporate clients. This role involves supporting an Executive in the Motion Pictures Business Affairs Department in New York. The ideal candidate will be eager to learn about the entertainment industry within a dynamic and collaborative talent agency environment. This position offers significant opportunities for learning and growth, particularly for law school graduates (or those considering law school) interested in entertainment law, or individuals aspiring to be agents or producers seeking an overview of the industry from a business and legal standpoint.

Requirements

Excellent research skills
Ability to review and understand contracts
Ability to work well under pressure and meet tight deadlines
Ability to manage multiple projects and expectations
Ability to maintain a sharp focus while managing competing priorities
Attention to detail and strong organization skills
Strong interpersonal skills, with an understanding of confidentiality
Excellent written and verbal communication skills
Excellent computer literacy (PowerPoint, Microsoft Outlook, Word, Excel)

Nice To Haves

10+ months of administrative assistant experience at a talent agency, management company, entertainment law firm, or comparable environments
JD from an accredited University or College
BA/BS from an accredited University or College or equivalent work experience

Responsibilities

Provide administrative support, including managing heavy phone lines, calendar management, note-taking, scheduling meetings, and general office management.
Assist with contract management, file management, database management systems, and client information management.
Conduct extensive research, track contract drafts and negotiations, and monitor important negotiating-related calendar dates.
Support the review of contracts in motion picture, talent, theater, and literary areas, including comparing drafts, vetting initial contracts against precedent, identifying issues, writing reports, and suggesting resolutions.
Create and maintain online client files and databases of pending projects, and develop a working knowledge of historical contracts and agency precedents.
Interface with clients, agents, producers, and managers.
Coordinate with agent assistants and Contract Administration on contract signings, creating bookings, invoicing, uploading contracts into the database, and filing union contracts.
Track payments for clients, including fees, options, royalties, participations, and bonuses.
Perform copyright and chain of title research for potential underlying rights deals and copyright termination/recapture.
Undertake additional responsibilities as the department expands.