Motion Pictures Production - Departmental Assistant

Creative Artists Agency • Los Angeles, CA

14h • Onsite

About The Position

Creative Artists Agency (CAA) is a leading entertainment and sports agency with global expertise in various sectors including filmed and live entertainment, digital media, publishing, sponsorship sales, licensing, and more. CAA is known for its collaborative culture and client service. The agency has a history of innovation, being the first to establish several key business ventures within the industry. The Departmental Assistant role is within the Motion Pictures Production department and offers firsthand exposure to the production process, understanding how creative and technical departments operate, and building a foundation in the business and logistics of feature film and television production. The ideal candidate will be detail-oriented, organized, possess strong interpersonal skills, be able to work collaboratively in a team, manage multiple priorities, anticipate needs, communicate proactively, and be self-motivated to handle high-volume tasks.

Requirements

• Minimum of 10 months of professional administrative or equivalent experience.
• Ability to work well in fast-paced environments; meet tight deadlines; lead multiple projects and expectations; maintain a sharp focus while handling competing priorities; ability to work well under pressure.
• Attention to detail, strong organization and problem-solving skills are a must.
• Strong interpersonal and communication skills, both written and verbal, while understanding the importance of maintaining confidentiality.
• Strong command of the Microsoft Office suite, especially Word, Excel and Teams.
• Ability to anticipate needs and execute time-sensitive matters.
• Team oriented and able to communicate and collaborate with employees at all levels.
• Able to be self-motivated to manage high and rapid volume.
• Adept at quickly learning new processes, technology, and ability to assimilate oneself and become familiar with existing systems.

Nice To Haves

• Experience with editing and/or having worked on a set is preferred.
• Knowledge of inEntertainment is a plus.

Responsibilities

• Confidential handling of client's sensitive and personal information.
• Provide strong customer service and client management skills to service 6 different offices in upkeeping onboarding paperwork for clients.
• Track and ensure clients are paid by working closely with accounting.
• Handle phone calls with clients, informing them about onboarding and payroll paperwork requirements, as well as clients’ tax documents.
• Read contracts and understand deals to assist clients.
• Manage administrative duties including handling emails, booking reports, updating contracts, and general office management tasks.
• Serve as the first point of contact with clients, Agents, and Network/Studio Executives.
• Track and meticulously maintain grids of data, executing excellent follow-up and follow-through.
• Assist with clients starting on projects, including research and compiling information.
• Stay up to date on current events within the entertainment landscape, especially as it relates to Motion Pictures and Television.
• Maintain filing system and organization for the MP Production department.

Benefits

• Eligible for benefits
• Discretionary bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed