Motion Pictures Production - Departmental Assistant
About The Position
Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, licensing, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. This Assistant in Motion Pictures will provide support to the Production department. The ideal candidate will have a passion for on-screen or behind the scenes talent representation and open to considering the agent path. Additionally, the assistant must be willing to immerse themselves, potentially take on larger opportunities (i.e. pitching, submitting on breakdowns, general project management), and clearly communicate with agents, executives, clients, peers, etc.
Requirements
- Minimum of 10 months of professional administrative or equivalent experience
- Ability to work well in fast-paced environments; meet tight deadlines; lead multiple projects and expectations; maintain a sharp focus while handling competing priorities; ability to work well under pressure
- Attention to detail, strong organization and problem-solving skills are a must
- Strong interpersonal and communication skills, both written and verbal, while understanding the importance of maintaining confidentiality
- Strong command of the Microsoft Office suite, especially Word, Excel and Teams
- Ability to anticipate needs and execute time-sensitive matters
- Team oriented and able to communicate and collaborate with employees at all levels
- Able to be self-motivated to manage high and rapid volume
- Adept at quickly learning new processes, technology, and ability to assimilate oneself and become familiar with existing systems
Nice To Haves
- Experience with editing and/or having worked on a set is preferred
- Knowledge of inEntertainment is a plus
Responsibilities
- Confidentially handle client’s sensitive and personal information
- Have strong customer service and client management skills to service 6 different offices in upkeeping onboarding paperwork for clients
- Track and ensure clients are paid by working closely with accounting
- Handle phone calls with clients and ensure that they are aware of what is needed for onboarding and payroll paperwork, as well as clients’ tax documents
- Read contracts and understand deals to help clients
- Have a general knowledge of payroll systems such as Wrapbook, Smart Start, Cast and Crew, etc.
- Manage administrative duties including handling emails, booking reports, updating contracts and general office management tasks
- Serve as the first point of contact with clients, Agents and Network/Studio Executives
- Track and meticulously maintain grids of data and execute excellent follow-up and follow through
- Assist with clients that are starting on projects, research, and compiling information as needed
- Stay up to date on current events within the entertainment landscape, especially as it relates to Motion Pictures and Television
- Maintain filing system and organization for the MP Production department
Benefits
- benefits
- discretionary bonus
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
