MORTGAGE OFFICE ADMIN AND ACCOUNTING COORDINATOR

Great Plains Bank•Oklahoma City, OK

4d•Onsite

About The Position

Highly organized and detail-oriented with a strong background in Accounts Payable. Responsible for managing office operations and ensuring the accurate and timely processing of accounts payable transactions.

Requirements

High school diploma or general education degree (GED); and one or more years directly related experience and/or training; or equivalent combination of education and experience.
Proficient in Outlook Email Software.
Proficient in Excel Spreadsheet software.
Proficient in Microsoft Word Processing software.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Customer Service: Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
Oral Communication: Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.
Written Communication: Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Adaptability: Adapts to changes in the work environment.
Attendance/Punctuality: Is consistently at work and on time.
Dependability: Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative: Seeks increased responsibilities; Asks for and offers help when needed.

Responsibilities

Manage day-to-day office operations, including maintaining office supplies, equipment, and facilities.
Coordinate and schedule meetings, appointments, and travel arrangements.
Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
Maintain and update office records, databases, and filing systems.
Assist with the preparation of reports, presentations, and other documents as needed.
Process and verify invoices, purchase orders, and expense reports.
Ensure timely and accurate payment of vendor invoices and employee reimbursements.
Reconcile accounts payable transactions and resolve discrepancies.
Maintain vendor relationships and respond to inquiries regarding payment status.
Prepare and process electronic transfers and payments.
Assist with month-end closing and financial reporting.
Attend training as required by GPB.
Support the overall compliance program by complying with all laws, policies and procedures.
Comply with the Bank’s BSA/AML and OFAC Compliance and Consumer Compliance policies and procedures relevant to their responsibilities.