Model Coordinator

Bass Pro Shops•Springfield, MO

12d

About The Position

The Model Coordinator identifies, recruits, coordinates, and maintains talent for photo and video productions, building and managing an ongoing roster of models and talent for current and future content needs. The role oversees talent sourcing and communications, scheduling, negotiations, documentation, usage rights, travel logistics, and coordination with internal creative and production teams. It requires strong organizational and communication skills, an understanding of casting and production processes, and the ability to manage multiple talent needs and production timelines at once. The coordinator partners with Creative, Production, Project Management, and other business partners to align talent with creative direction and project schedules. The position works independently within company policies and procedures, using judgment to identify and recommend talent based on creative briefs, production requirements, availability, budget, and brand needs. Significant contractual or financial matters are escalated to appropriate leadership. Travel may be required as production and casting needs dictate. The role involves regular computer work and sitting, occasional walking and standing, and work at locations, studios, and casting environments as needed.

Requirements

Bachelor’s degree in communications, marketing, production, fashion, photography, multimedia, or a related field, or equivalent professional experience.
Must possess and maintain a valid driver’s license; ongoing verification of driving eligibility will be conducted.
Must be at least 21 years old.
Strong ability to identify models and talent aligned with a creative brief, brand aesthetic, and production needs.
Excellent verbal and written communication skills for professional interaction with talent, agents, creative teams, and business partners.
Strong negotiation and relationship-building skills.
Highly organized, detail-oriented, resourceful, and proactive.
Ability to manage multiple casting assignments, bookings, and production timelines simultaneously.
Ability to respond quickly to changing production schedules and last-minute talent needs.
Strong knowledge of Microsoft Office, including Outlook, PowerPoint, Excel, and Word.
Ability to create and maintain organized, clear talent trackers, booking sheets, casting decks, and talent databases.
General understanding of talent releases, usage rights, contracts, and production documentation.
Strong visual sensibility and ability to evaluate talent against established creative direction.
Interest in and awareness of emerging cultural, lifestyle, social media, and talent trends.
Ability to collaborate effectively with creative individuals in a dynamic, fast-paced production environment.
Strong problem-solving and critical-thinking skills.
Ability to exercise discretion with talent, contracts, rates, and other sensitive information.
Willingness to invest time in further training and education to stay current with casting, talent, production, and industry standards.

Nice To Haves

1–2+ years of professional experience in casting, talent coordination, creative production, an agency, photo/video production, or a related environment preferred.
Experience sourcing or scouting talent through traditional and non-traditional channels preferred.
Experience with talent contracts, releases, tax documentation, usage agreements, or related production paperwork preferred.
Experience with SAG and commercial talent processes is a plus.
Working knowledge of Adobe Creative Suite is a plus.
Understanding of SAG, talent payment processes, and related paperwork is preferred.
Passion for creative production and an interest in the outdoor lifestyle and categories Bass Pro Shops serves is a plus.

Responsibilities

Scout and recruit models and talent through social media, local networks, open calls, agencies, direct outreach, and other channels.
Build, organize, and maintain an active roster and library of vetted models and talent for current and future production needs.
Review creative briefs and identify talent based on desired look, style, availability, and project requirements.
Communicate with prospective talent and agents about availability, project details, rates, scheduling, and expectations.
Negotiate talent rates and coordinate terms with appropriate internal teams.
Maintain talent availability trackers, booking sheets, casting decks, and other production documentation.
Coordinate model bookings, fittings, shoot schedules, and production logistics, including travel when required.
Manage model and talent releases and ensure required documentation is collected and organized before production.
Assist in creating casting presentations and talent recommendations for creative and production teams.
Partner with Creative, Production, Project Management, and other teams to align talent needs with schedules and creative direction.
Maintain talent library information, including contacts, imagery, booking history, availability, and other production details.
Support tracking of talent usage rights, renewals, and extensions for existing campaign assets.
Coordinate with internal partners to gather approved final assets for talent when necessary.
Support talent payment processes, including purchase orders, invoices, and required documentation.
Research emerging talent, cultural trends, music, social media, and lifestyle trends to expand and diversify talent resources.
Support in-person castings, open calls, and other talent scouting activities.
Develop relationships with talent, agents, production teams, and internal business partners.
Maintain confidentiality and professionalism when handling talent and sensitive production information.
Perform other duties as assigned.

Benefits

Discounts on retail merchandise, restaurants, resorts, and conservation attractions
Medical benefits
Dental insurance
Vision insurance
Health Savings Account
Flexible Spending Account
Voluntary benefits
401(k) retirement savings
Paid holidays
Paid vacation
Paid sick time
Bass Pro Cares Fund