Missions Coordinator

Hillside Fellowship•Spring Branch, TX

About The Position

The Missions Coordinator serves under the direction of the Director of Missions to coordinate the planning and execution of mission trips, outreach initiatives, training opportunities, and ministry events. The role provides project coordination, operational organization, and follow-through so ministry priorities are carried out effectively and participants are supported throughout their involvement. As a member of the Missions team, the coordinator develops repeatable systems, manages project timelines, coordinates communication, and equips staff and volunteer leaders with tools and information to serve effectively. The position supports sustainable operations for Missions and Outreach and helps ministry leadership focus on strategic priorities and relationships. This is a full-time, exempt position with an anticipated start date of January 2027. The schedule is Sunday through Thursday, with occasional evening and weekend responsibilities. The role reports to the Director of Missions. Benefits are as outlined in the Hillside Fellowship Personnel Handbook.

Requirements

Demonstrates a maturing relationship with Jesus Christ and embodies the culture and values of Hillside Fellowship (Galatians 5:22–23).
Must be a member of Hillside Fellowship or willing to pursue membership within six months of hire.
Demonstrates commitment to Hillside Fellowship's mission, vision, and values.
Demonstrates a heart for missions, outreach, and helping others participate in making Jesus known locally and globally.
Approaches responsibilities with humility, integrity, initiative, dependability, and a servant-hearted mindset.
Demonstrated experience coordinating projects, events, programs, or initiatives involving multiple timelines, stakeholders, and logistical requirements.
Strong project coordination, organizational, and time-management skills, with attention to detail and follow-through.
Ability to work independently, anticipate needs, and move projects forward within established priorities.
Ability to manage multiple projects and competing deadlines while maintaining clarity, accuracy, and effective communication.
Ability to identify operational challenges and recommend practical, sustainable solutions.
Clear and gracious communication with staff, volunteers, ministry partners, and participants.
Sound judgment in prioritizing responsibilities, coordinating resources, and recognizing when leadership input or approval is needed.
Ability to build collaborative relationships while coordinating responsibilities and maintaining accountability for agreed-upon timelines.
Proficiency with Microsoft 365, project management tools, church management systems (ChMS), and other communication and collaboration platforms.
Ability to pass a background check.

Nice To Haves

Bachelor's degree in ministry, business administration, project management, or a related field; equivalent relevant experience may be considered.
Experience working with volunteers, ministry teams, or cross-functional groups.
Experience developing workflows, improving processes, or implementing organizational systems.

Responsibilities

Coordinate mission trip operations from initial planning through post-trip follow-up.
Manage participant requirements, payments, passport information, fundraising milestones, training schedules, travel preparation, and other trip logistics.
Coordinate operational details with ministry partners, trip leaders, Finance, Communications, and other Hillside teams.
Develop and maintain trip checklists, planning templates, participant resources, and leader tools.
Coordinate operational planning for equipping classes, community service projects, local disciple-making initiatives, and other missions and outreach events.
Manage registrations, materials, supplies, facility needs, purchasing, and event preparation.
Coordinate responsibilities and communication among staff, volunteers, ministry partners, and supporting Hillside teams.
Develop reusable event plans and operational resources with Director input and approval.
Maintain an annual calendar of missions initiatives, planning windows, promotional deadlines, and key milestones.
Develop and manage project plans with clear responsibilities, deadlines, dependencies, and next steps.
Monitor project progress, identify competing priorities or potential delays, and coordinate solutions within established ministry direction.
Provide the Director of Missions with timely updates about project status, deadlines, challenges, and decisions requiring leadership input.
Manage participant communications for trips, trainings, classes, outreach initiatives, and events, including confirmations, preparation instructions, reminders, and follow-up.
Partner with the Communications Team on promotional timelines, ministry information, and participant-facing materials.
Maintain clear participant pathways from initial interest through preparation, participation, and appropriate follow-up.
Develop and maintain documented workflows, checklists, templates, and shared planning resources for Missions and Outreach.
Work with the Director of Missions and ministry leaders to identify operational improvements and implement approved process changes.
Identify barriers or gaps affecting church-wide participation and recommend practical improvements to the participant experience.
Maintain accurate participation records, registration information, and other data needed for planning and decision-making.
Train and support staff and volunteer leaders in shared processes, timelines, and tools.
Collaborate with Hillside ministries and teams to align ministry planning, communication, and follow-through.
Coordinate operational requests and handoffs with Finance, Communications, Facilities, and other departments as appropriate.
Support church-wide initiatives and priorities as requested by the Director of Missions.
Take on additional responsibilities as needed to support Hillside Fellowship's mission and leadership as organizational needs change.