Misdemeanant Probation Assistant

County of Kittitas•Ellensburg, WA

2d•Hybrid

About The Position

The Misdemeanant Probation Assistant provides secretarial and reception support to the Misdemeanant Probation Office. This role is responsible for processing over 1500 referrals annually, developing case files, and entering data into the case management computer system. Additional duties include assisting with the collection of over $5,000 in court-ordered financial obligations each year. The position requires maintaining courteous and cooperative working relationships with various personnel and agencies, and operating under Local/State/Federal regulations and County policies/procedures. This is a 20-hour per week position.

Requirements

High School Diploma or GED
One (1) year of clerical/office experience
Basic knowledge and use of the MS Office Suite
Ability to operate standard office equipment
One (1) year of cash handling experience
Valid Washington State driver’s license
Reliable attendance and punctuality

Nice To Haves

A criminal history and background check, including fingerprinting, will be performed on qualified applicants. Convictions may preclude candidates from employment in certain circumstances. Factors such as relativity to the position, age and time of the offense, seriousness and nature of the violation, and rehabilitation will be taken into account.

Responsibilities

Process 1500+ referrals per year, develop case files, and enter data into the case management computer system
Prepare and distribute case files on all court referrals to appropriate staff member.
Operate local, State and Federal computer systems to record information on action taken.
Assist in the collection of police reports and court orders for case files and maintains electronic record of those documents received.
Determine driver’s license status and criminal history of offenders through computer research.
Perform record checks on Federal, State and local systems for referrals to staff members.
Review computer reports for accuracy of criminal history information and data entry.
Assist with the referral of clients to appropriate agencies for court ordered treatment or rehabilitation.
Perform closure procedure in the computer, case files, and retention log.
Enter treatment, status and completion reports from outside agencies.
Enter receipt of community service verification into case management software and maintain log of community service hours preformed.
Assist defendants with the intake process.
Handle and direct all incoming phone and office contacts to the appropriate staff member in a professional manner.
Prepare outgoing mail for processing; receive and process incoming mail, including the retrieval of documents from other departments.
Maintain filing system for all case files and administrative files.
Perform word processing for department staff.
Operate and maintain all office equipment.
Prepare appropriate court documents for probation staff signatures and distribute signed court documents to appropriate court.
Advise offenders of amounts owed and answer general questions about the payment process.
Collect and receipt payments from offenders.
Record payments in appropriate systems.
Balance daily cash drawer and prepare bank deposits.