Ministry System Executive Assistant

Liquid Church•Parsippany-Troy Hills, NJ

16h•Onsite

About The Position

A highly trusted servant leader who serves as Executive Assistant to the Executive Pastor, strengthening leadership effectiveness, ministry alignment, and operational excellence across all ministry systems. This individual translates vision into action by managing priorities, facilitating communication, and coordinating cross-functional initiatives. The Executive Assistant anticipates needs, removes obstacles, and creates space for the Executive Pastor of Ministries to focus on high-level leadership and strategic direction. This role operates with a high level of trust & discretion, and represents the Executive Pastor of Ministries in meetings, communications, and cross-functional initiatives when appropriate. The Executive Assistant serves under the Executive Pastor of Ministries. Liquid Church is a Bible-based, Christ-centered evangelical megachurch with a vision to “Saturate the State with the Gospel of Jesus Christ.” Since launching in 2007, Liquid has experienced 17 years of rapid growth & changed lives– baptizing over 3,100 people in Jesus’ Name. With multiple campuses located across New Jersey, over 5,000 people currently experience weekly services featuring dynamic Bible teaching, powerful worship, and cutting-edge family ministry. We have a passion for serving families with special needs, our hungry & homeless neighbors, and bringing clean water to thirsty nations. Liquid is regularly spotlighted as one of America’s “Top 100 Fastest-Growing Churches” by Outreach magazine. Our innovative approach to ministry has been featured on CNN, FOX News, and The Today Show. Read this NPR article to get a feel for our vibrant, ethnically diverse, multigenerational community.

Requirements

Administratively gifted (King) and relationally gifted (Priest)
Exceptional organizational and project management skills
Proven ability to manage multiple priorities in a fast-paced environment
Strong interpersonal and communication skills across all leadership levels
High emotional intelligence and discretion with demonstrated ability to exercise discretion and sound judgment in confidential and sensitive situations
Strong problem-solving and anticipatory thinking skills
High level of integrity and personal character
Team-oriented with a collaborative leadership style
Passion for the mission and vision of Liquid Church

Responsibilities

Steward the Executive Pastor of Ministries' time and attention by independently managing and prioritizing the calendar with discernment, aligning weekly priorities to ministry-wide goals (e.g., Revival Initiative, Year of the Bible, Leadership Pipeline, Staff Meetings).
Serve as a trusted gatekeeper by evaluating, prioritizing, and making determinations on incoming requests and competing priorities, protecting space for strategic leadership.
Anticipate upcoming needs—proactively prepare agendas, gather supplies, and manage project timelines—especially for recurring meetings, big projects or key planning moments (e.g., systems reviews, updates, or special projects).
Support the preparation of communication - ranging from presentations for team meetings and ministry events to other internal documents.
Cascade communication with clarity and care across departments, ensuring ministry leaders are aligned and resourced to move forward in unity.
Maintain organization of asynchronous agendas, shared documents, and project materials to ensure clarity, alignment, and accessibility across ministry teams.
Evaluate communication effectiveness and recommend improvements to enhance organizational alignment and execution.
Track follow-through on decisions made in team meetings, surfacing bottlenecks and proactively supporting action where needed to keep momentum strong.
Own the rhythm and flow of recurring XP-led meetings (e.g., Ministry Systems, Staff Meetings, Central Teams Meetings, Strategic Planning Touchpoints)—from agenda-building and pre-reads to note-taking and follow-up documentation.
Facilitate tactical meetings or working sessions when senior-level strategic leadership isn’t required, ensuring decisions are made and owners are clear.
Maintain and optimize accountability systems, including shared documents, dashboards, and post-meeting Google Docs.
Track and report on progress for major initiatives led by the XP of Ministries (e.g., Year of the Bible, Leadership Pipeline, Staff Summer Retreat, Preaching Calendar), ensuring alignment across campuses and departments.
Independently identify roadblocks early, elevate key concerns with wisdom, and recommend cross-functional solutions that uphold both mission and momentum.
Take the lead on special projects and audits—such as staff communication workflows or ministry event evaluations—providing insight that leads to stronger systems and team health.
Ensure visibility and transparency by regularly updating stakeholders with progress reports, timelines, and measurable outcomes.
Manage end-to-end logistics and communication for the Leadership Pipeline, including cohort communications, mentor pairings and tracking participation in key experiences like stretch projects & classes (EHS & EHR).
Oversee the seasonal rhythm of the Pipeline, including surveys, leadership stretch projects, and checkpoint moments designed to reinforce growth and ministry ownership.
Lead the planning and execution of key Leadership Pipeline gatherings: Kickoff Dinner – Set the tone with excellence and vision, coordinate hosting elements, theme, and cohort materials.
Lead the planning and execution of key Leadership Pipeline gatherings: Mid-Year Check-ins – Schedule 1:1s or debriefs, prepare discussion tools for mentors and XP, and gather mid-point feedback.
Lead the planning and execution of key Leadership Pipeline gatherings: Graduation Celebration – Organize logistics, recognition elements (certificates, gifts), stories of transformation, and mentor engagement.
Partner with the XP of Ministries to maintain clear documentation, track each candidate’s journey, and ensure thoughtful handoff into their next level of leadership or ministry placement.
Create systems to evaluate the Pipeline’s effectiveness—collecting feedback, monitoring engagement, and identifying future leaders.
Maintain strong relationships with mentors and campus pastors, ensuring alignment around candidate support, feedback loops, and post-pipeline leadership opportunities.
Partner with Digital Products to continue to optimize the system & processes of the LP when it comes to the application and onboarding process of candidates.
Help cultivate a healthy, values-driven staff culture by identifying morale, surfacing blind spots, and providing feedback loops to leadership.
Organize team rhythms that reinforce celebration, shared wins, and core values—such as staff retreats, milestone recognitions, and all-staff communications.
Support HR processes for onboarding and offboarding key staff in ministry departments, ensuring a strong culture fit and a relationally rich transition experience.