Mineral Management Senior Associate

Discover Your Potential at Whitley Penn • Dallas, TX

10d • Onsite

About The Position

Whitley Penn is hiring a Mineral Management Senior Associate to support the management and administration of clients’ oil and gas mineral, royalty, and working interests. The role is suited to someone with experience in oil and gas land, title, lease administration, division orders, or mineral asset management. It involves working with deeds, leases, title documents, division orders, revenue records, and other oil and gas information to maintain accurate ownership records, resolve title and payment issues, evaluate lease and transaction activity, and manage client mineral portfolios.

This is a full-time, exempt, fully in-office position based in the Dallas, Fort Worth, or Midland office. The general schedule is Monday through Friday, eight hours per day between 8 a.m. and 5 p.m., with overtime as needed. The Senior Associate works with clients and internal teams in a collaborative environment and supports process improvements, portfolio reporting, and mineral management projects.

Requirements

• Bachelor's degree.
• 2–3 years of experience in oil and gas land, title, division order administration, lease administration, mineral asset management, or a related area.
• At least 2 years of experience researching county records, title documents, probate records, and ownership history.
• Working knowledge of oil and gas deeds, leases, assignments, division orders, probate documents, legal descriptions, and other common land and title documents.
• Ability to understand and calculate mineral, royalty, and working interest ownership, acreage, and decimal interests.
• Familiarity with oil and gas revenue payments, division orders, lease obligations, and common ownership and payment issues.
• Ability to manage multiple properties and projects, prioritize assignments, and meet deadlines.
• Strong analytical and research skills, with attention to detail and accuracy.
• Strong written and verbal communication skills, including the ability to clearly explain oil and gas matters to industry and non-industry audiences.
• Proficiency with Microsoft Excel, Word, and other business applications.
• Ability to work independently on routine matters with limited supervision and recognize when complex title, legal, or technical issues should be elevated.
• Ability to maintain confidentiality regarding sensitive client and business matters.

Nice To Haves

• Experience working with mineral and royalty interests for individuals, trusts, estates, family offices, institutional owners, or similar clients.
• Experience with MineralWare and other well data systems.
• Familiarity with oil and gas production and revenue data.
• Experience with mineral management, land administration, division order, or oil and gas accounting software.
• Exposure to acquisitions, divestitures, leasing, due diligence, or mineral asset valuation.

Responsibilities

• Review deeds, leases, assignments, probate records, runsheets, title opinions, and county records to confirm ownership and chain of title.
• Calculate and verify mineral, royalty, and working interest ownership, including NMA, NRA, NRI, and decimal interests.
• Identify title defects and ownership gaps; coordinate curative work with landmen, title attorneys, operators, and payors; and prepare ownership summaries and property schedules.
• Review royalty, working interest, bonus, rental, and shut-in payments for accuracy, as well as joint interest billings when applicable.
• Set up and verify division orders by confirming decimal interests against title, lease, and well information.
• Work with operators and payors to resolve suspended funds, improper deductions, escheated funds, ownership changes, and payment discrepancies.
• Maintain accurate property, lease, well, operator, payor, and ownership records in land and asset management systems.
• Process acquisitions, ownership changes, asset transfers, and lease amendments while keeping land, ownership, and revenue records consistent.
• Interpret lease terms and monitor key provisions, expirations, and lease status in relation to producing, shut-in, or plugged wells.
• Support leasing, renewals, acquisitions, divestitures, and other mineral transactions, including review of lease proposals and terms.
• Assist with title due diligence by flagging risks and verifying ownership and acreage before closing.
• Assist senior team members with complex title, ownership, and asset management matters.
• Work with internal teams to improve mineral management processes, including automation, software implementation, and scoping other tools.
• Prepare ownership schedules, lease summaries, revenue analyses, and property reports for clients.
• Assist with periodic and annual portfolio reviews and research property-level questions, providing clear, well-supported findings.

Benefits

• Firm-paid medical insurance, including free employee-only coverage on two of three plans.
• Voluntary dental and vision insurance.
• 17 annual firm holidays, with extended breaks around July 4 and year-end.
• 20 days of PTO for salaried employees.
• Paid maternity and parental leave.
• 401(k) with profit sharing.
• Discretionary bonus program.
• Health and wellness program.
• Pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior