Migration Assistant

Catholic Charities Community Services•New York, NY

5d•$28 - $28•Onsite

About The Position

Provides administrative assistance to CCCS Immigration Legal Services staff. Responsible for the administrative needs of the program, including data and document maintenance as it relates to the compliance needs of the project’s contractual obligations. This is a full-time position that will require flexibility working two shifts: 9:00 AM to 5 PM and 10:00 AM to 6:00 PM Monday - Friday. Participation on intake days may start at 8:00 AM. Additional hours may be required to meet court and/or program deadlines, or client needs.

Requirements

High School degree or equivalent.
Bilingual in English and Haitian Creole;
Comfort using technology and inputting data:
Highly motivated and self-starter;
Comfort with problem-solving and with raising issues to supervisors with a solutions-based focus;
Good communication and analytical skills;
Good interpersonal skills.

Nice To Haves

Some college education is a plus.

Responsibilities

Responsible for the administrative needs of the program, including data and document maintenance as it relates to the compliance needs of the project’s contractual obligations.
Reviewing and sorting incoming mail for all staff; preparing outgoing mail; identifying correspondence that requires immediate attention and bringing it to the attention of appropriate staff members.
Using the client management database (LawLogix) to register, maintain, and update client records and to record deadlines and all correspondence received for or from clients.
Data entry in other databases, as required by various contracts.
Sorting and filing correspondence in client files.
Faxing and photocopying documents.
Organizing and distributing office supplies; ensuring that printers have paper and are functional; monitoring incoming faxes and distributing them as appropriate.
Assisting the Director of Operations, Department Director and Divisional Director on special projects.
Providing clerical support – including filing, photocopying, and mailing – to HRI attorneys.
Answering and routing telephone calls.
Scheduling, confirming, and canceling appointments for consultation days and clinical events.
Managing front desk registration at special program events.
Supporting Project Coordinator with post event file processing and attendee follow up.
Other clerical duties as assigned.