Middle School Office Assistant / Registrar (Apply directly with Stem School Highlands Ranch - DO NOT apply online with DCSD

Douglas County School District • Shellman, GA

4d • $18 - $30 • Onsite

About The Position

At STEM School Highlands Ranch, we place innovation at the heart of learning to unleash the potential of all students and prepare them for an exponentially changing world. As a K-12 free Charter School in the Douglas County School District, we are committed to creating an environment that fosters respect, success, and continuous improvement. We welcome you to join us on our goal to redefine limits and unleash potential. STEM School Highlands Ranch is dedicated to providing equal opportunities to all individuals, regardless of race, color, national origin, age, sex, genetic information, religion, pregnancy, disability, sexual orientation, veteran status, or any other protected status. We strive to maintain a work environment free from unlawful harassment and discrimination. Our Core Beliefs: 1. Create an environment of respect and success. 2. Nurture unlimited human potential. 3. Leverage the power of collaboration. 4. Optimize resources. 5. Impact the world ethically and positively. 6. Reinvent and adapt. We expect our team members to be agile learners who design thoughtful and engaging initiatives that ensure maximum impact and engagement. You will join a community of committed professionals who engage in constant collaboration and innovation to nurture unlimited potential for both students and staff.

Requirements

• Strong organizational skills and attention to detail
• Excellent communication and customer service skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism, discretion, and confidentiality
• Experience with student information systems (e.g., Infinite Campus) preferred
• Prior experience in a school or office setting preferred
• CPR/First Aid certification (or willingness to obtain) preferred
• Education: High School or Equivalent (Required)

Nice To Haves

• CPR/First Aid certification (or willingness to obtain) preferred

Responsibilities

• Serve as the front desk point of contact, managing phones, visitors, and daily inquiries
• Create a welcoming and professional environment for students, families, and staff
• Process student enrollments and withdrawals
• Maintain official academic records, including contact information, transcripts and grade reports
• Manage cumulative student files with accuracy and confidentiality
• Fulfill transcript requests and respond to external records requests
• Oversee attendance tracking and support truancy management
• Prepare and maintain enrollment reports
• Maintain ownership and accuracy of IC (Infinite Campus) and enrollment systems data
• Respond to student health needs, including emergencies in classrooms
• Administer daily medications and maintain accurate documentation
• Coordinate medication refills
• Maintain appropriate documentation for all health room visits and procedures
• Maintain and organize the health room (stocking, cleaning, organizing)
• Provide first aid care for students and staff
• Assist the RN in managing students’ chronic health conditions
• Maintain student health records (doctor’s notes, immunization records, etc.)
• Communicate with parents via phone, email, and in person
• Follow student health care plans
• Assist RN with immunization compliance and data entry
• Support vision and hearing screenings and related data entry
• Review and support monthly health assistant processes
• Assist with field trip preparation and coordination
• Support the Principal, Assistant Principal, Dean, and Executive Director as needed
• Conduct enrollment inquiry follow-up
• Communicate with prospective families via phone and email
• Coordinate tours, student shadows, and a positive enrolling family experience
• Align logistics, stakeholders, and timelines to ensure smooth execution
• Oversee volunteer coordination, execution and tracking
• Open doors and screen visitors through Raptor and related software
• May order office supplies, testing materials, etc.
• Coordinate various requests for testing and IEP forms on students.
• Perform other related duties as assigned or requested.
• Student Records System input of IEP documentation and statistical information; preparing reports as needed.
• Register and assign students into assigned site.
• May maintain account receivables and tuition and assist the coordinator of the regular education Preschool Department .
• Compile information for various reports at the District and state levels.
• Maintain student records, including testing, immunization records, hearing and vision screening results, IEP information, family information, and confidential records from other medical and/or educational institutions.
• Adjust and assist with student placement based on coordinators advice.

Benefits

• Employer-paid health, dental, and vision insurance (available on the 1st of the following month).
• Short-term, long-term disability, life, and ADD insurance (available six months from hire date).
• Retirement benefits including PERA pension and 401K employee-only contribution managed through Colorado’s PERA program.
• Other benefits include FSA (medical and dependent care), Pet Insurance, Sick Time, and PTO based on years of service
• health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED