Middle School Bookkeeper

Mead WA•Spokane, WA

1d•Onsite

About The Position

The Bookkeeping Administrative Assistant provides a variety of office support and/or secretarial duties for a specified building. This position reports to the Building Principal. Essential Functions Provide courteous, efficient, positive, and welcoming atmosphere to students, staff, parents, administration and community including answering phones in a consistently positive and friendly tone, and performing a variety of other office functions. Perform a wide variety of assignments which are sometimes confidential in nature; operate personal computer to enter data, email, draft, edit, revise, and print letters, tables, and reports as well as other materials. Maintain student enrollment and withdrawal records, accurately and professionally with strict adherence to the district’s confidentiality policy. Compile financial information related to the school including accounts payable/receivables, collecting, verifying, depositing, and reconciling all monies collected, writing receipts, processing purchase orders and working with the state auditor as needed. Maintain general and ASB accounting records; post receipts and expenditures to proper accounts; prepare a variety of reports. Maintain student financial records. Receives and posts fines and fee payments; sends letters concerning fines owed. Ensure that accounting procedures as established by the district are followed and maintain financial records according to required retention schedules. Provide front office support as needed. Maintain a highly organized and efficient file system. Maintain strict level of confidentiality. Perform duties and responsibilities in the health room. Perform other duties as assigned.

Requirements

AA Degree or equivalent education and/or work experience.
Considerable knowledge of and ability to use Mac’s, PC’s and related software
Demonstrated ability to independently respond to problematic situations and to remain calm under stress
Ability to maintain accurate records and enter and maintain data in automated systems
Ability to perform fiscal analysis and make projections
Ability to identify problems and to propose feasible solutions
Ability to develop and conduct training for staff
Ability to multi-task and work independently
Strong organizational skills and the ability to work well under pressure and to meet deadlines
Strong interpersonal skills and the ability to work professionally with persons at all levels
Excellent writing skills and the demonstrated ability to develop written reports and action plans
Possess excellent spelling, grammar, punctuation and composition skills
Demonstrated record-keeping/filing skills and ability to work with figures
Demonstrated skills in written and oral communication and organizational ability

Nice To Haves

Provide assistance to other administrative assistants in the assigned building as needed

Responsibilities

Provide courteous, efficient, positive, and welcoming atmosphere to students, staff, parents, administration and community including answering phones in a consistently positive and friendly tone, and performing a variety of other office functions.
Perform a wide variety of assignments which are sometimes confidential in nature; operate personal computer to enter data, email, draft, edit, revise, and print letters, tables, and reports as well as other materials.
Maintain student enrollment and withdrawal records, accurately and professionally with strict adherence to the district’s confidentiality policy.
Compile financial information related to the school including accounts payable/receivables, collecting, verifying, depositing, and reconciling all monies collected, writing receipts, processing purchase orders and working with the state auditor as needed.
Maintain general and ASB accounting records; post receipts and expenditures to proper accounts; prepare a variety of reports.
Maintain student financial records.
Receives and posts fines and fee payments; sends letters concerning fines owed.
Ensure that accounting procedures as established by the district are followed and maintain financial records according to required retention schedules.
Provide front office support as needed.
Maintain a highly organized and efficient file system.
Maintain strict level of confidentiality.
Perform duties and responsibilities in the health room.
Perform other duties as assigned.